VIE -Project Documentation Manager Göteborg

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Date: 25 Sep 2023

Location: Hennigsdorf, DE

Company: Alstom

Req ID:[[337542]] 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 


  • Define and implement Documentation Management within the Project organization
  • Ensure the whole project documentation availability
  • Categorize technical and management documents produced for the Project in accordance with:
    • Alstom Transport internal rules
    • Project needs and Contract signed with the Customer relative to documentation management


Responsibilities and Accountabilities:

  • Ensure the Project Documentation Management plan is produced and validated
  • Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan
  • Confirm that rules are understood and respected by every Project Management team member
  • Adapt and implement the Alstom standard documentation structure to the Project
  • Make sure internal validation of documents is done before submittal to Customer
  • Manage the documentation delivery in due time to Customer
  • Alert the Project Management team about next milestones related to documentation issues
  • Follow Customer and stakeholders’ documentation status
  • Create and update the Project document templates
  • Define and maintain Project internal and external distribution list
  • Apply the translation of the documentation
  • Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management Team and Customer
  • Define and manage documents storage during Project life and documents archiving at the end of the Project
  • Perform REX and suggest improvements of the activity (process, organization)
  • Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct
  • Manages the workload and delegates to Document Controllers as needed


  • Bachelor’s Degree (BS)
  • Documentation Management experience 
  • Good Communication (oral and written) and interpersonal skills
  • Ability to work with, and contribute as a team
  • Attention to detail
  • Systematic, rigorous, organized, able to multitask
  • Competence in Microsoft Office


Desired Characteristics:

  • Engineering environment awareness
  • Knowledge of Railway products 

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 


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