Site Project Planning Manager (f/m/d)

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

In Hennigsdorf, 2,100 colleagues from 46 countries, including 800 engineers, shape the future of rail mobility. The locally developed, manufactured, and maintained product range includes high-speed, regional, and local trains, subways, as well as trams and light rail vehicles. Our product line Rolling Stock & Components offers products from the broadest portfolio in the rail industry. Our innovation focus is on green and smart solutions, including emission-free propulsion systems such as batteries and hydrogen. 

Your future role
 

Alstom has a permanent opening for Site Project Planning Manager based in Hennigsdorf (north-west of Berlin, just across the city border). Reporting to the Global Planning Director and to the Project Director, you will oversee the Planning activities for Projects and Tenders. This is a rare opportunity for an exciting planning leadership role 

As a manager of the Project Planning Team you will :

• Manage teams
• Develop comptencies of the team
• Allocate work among team members
• Contribute to development and deployment of company planning standards and trainings
• You will be in charge of the planning portfolio of Hennigsdorf

For all:

• Periodically evaluate company's time management processes and propose improvements
• Promote the time management practices and culture in the project team
• Evaluate the return of experience (REX) from other projects and promote the adoption of the best REX across the company

In tender:

• Analyse tender documentation to understand schedule management requirements, including schedule structure, reporting constraints, and contractual requirements.
• Set a timeline for tender preparation and ensure its adherence until the tender submission.
• Coordinate with internal  and external stakeholders to integrate inputs and define project schedule interfaces.
• Contribute to formulating the project execution strategy.
• Develop the tender schedule based on contract requirements, subsystem commitments,   gap analysis,  and the tender execution strategy.
• Identify the project schedule's critical path and risks, suggesting optimization and mitigation actions.
• Highlight differences between the intial assumptions and the final tender schedule.
• Draft the tender schedule narrative.
• Ensure on-time delivery of schedule-related deliverables.
• Present scheduling information during tender gate reviews.

Performance measurements in tenders:

• On-time delivery of tender deliverables,
• On time delivery of schedule analysis for decisions by the Tender Team: critical paths for main milestones, planning risks and mitigation actions
• Develop the tender schedule in line with defined quality metrics

In contract or program execution:

• Develop quality schedules in accordance with the company's procedures, contractual requirements, and stakeholder inputs, while applying personal judgment and experience.
• Optimize schedules considering multiple criteria such as on-time delivery, cash generation, penalty avoidance, and efficient utilization of available resources.
• Validate the partner's input schedules and ensure external validation of the combined baseline schedule.
• Create a Project Time Management Plan and validate time-related documentation.
• Lead regular project schedule review sessions, challenging stakeholders' assumptions about time performance and seeking solutions.
• Align the commitments of internal and external stakeholders, manage schedule interfaces, identify trade-offs, and proactively influence stakeholders to adopt approaches beneficial for the overall project.
• Ensure timely updates of both internal and external schedules while monitoring stakeholders' adherence to schedule quality standards.
• Identify critical paths and both actual and potential delays in complex, interconnected schedules.
• Guide the project team in identifying and mitigating risks and in seizing opportunities related to on-time delivery.
• Lead the preparation of schedule and progress reports, illustrating progress with relevant KPIs and the Earned Value Methodology.
• Advise the Contract Manager in time-related disputes, perform delay analysis, and evaluate incoming delay-related claims.
• Educate project teams on schedule-related issues.
• Train and provide support to other planners.

Performance measurement in contract or program execution:

• Timely updates of schedule and time related KPIs
• Timely development of schedule related documents
• Maintain the schedule in line with defined quality metrics

All About You

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
 

• Engineering degree
• Project management and industrial background (+10 Years)
• Knowledge of different scheduling tools (P6, OdyC, MSProject)
• Knowledge of railway products, and good knowledge of the Sub-System
• Rigorous, structured and sense of anticipation
• English fluent, German a plus
• Good Communications and interpersonal skills
• Conflict management and multi-tasking
• Collaborative management

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
 

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our hybrid working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.