Project Documentation Manager (m/f/d)

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Date: 30-Sep-2022

Location: Hennigsdorf, BB, DE

Company: Alstom

Req ID:332342 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customized services, infrastructure, signaling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

 

We are currently looking to recruit a Project Documentation Manager (m/f/d) in Hennigsdorf, Germany.

 

Your role:

  • Define and implement Documentation Management within the Project organization
  • Ensure the whole project documentation availability
  • Categorize technical and management documents produced for the Project in accordance with Alstom Transport internal rules, Project needs and Contract signed with the Customer relative to documentation management.

 

Responsibilities:

  • Ensure the Project Documentation Management plan is produced and validated
  • Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan
  • Confirm that rules are understood and respected by every Project Management team member
  • Adapt and implement the Transport standard documentation structure for the Project
  • Make sure internal validation of documents is done before submittal to Customer
  • Manage the documentation delivery in due time to Customer
  • Alert the Project Management team about next milestones related to documentation issues
  • Follow Customer and stakeholders’ documentation status
  • Create and update the Project document templates
  • Deploy and manage the AT standard Project Electronic Documentation Management System with IT support
  • Ensure the Project documentation recording in the EDMS
  • Define and maintain project internal and external distribution list
  • Apply the translation of the documentation
  • Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management team and Customer
  • Define and manage documents storage during Project life and documents archiving at the end of the Project
  • Ensure the role of EDMS Key User at project level
  • First-level support to EDMS users
  • EDMS users list update
  • Training new users, request account creation to EDMS administration team
  • Perform REX and suggest improvements of the activity (process, organization, EDMS)
  • Manage Project Documentation Management Controllers if any
  • Promoting the Alstom Code of Ethics and adhering to the highest standards of ethical conduct
  • Customer satisfaction regarding quality and delivery in due time of the contractual documentation
  • Project Management team member satisfaction (ability to find easily documents, documentation management quality)
  • Alert about risks on payment penalties related to documentation issues
  • Contribute to the KPI measurement: OTD-DOC

 

Requirements:

  • Project management background level depending on the complexity of the Project/Program
  • Good knowledge of railway products and systems
  • AACE Certified (DRMP) as a plus
  • EDMS tool and environment knowledge is a must
  • Ability to detect unusual risks out of RFP documents and level of ambition taken within the offered solutions (including costing and planning aspects)
  • Fluent English and German is a must
  • Good communication and interpersonal skills, excellent team worker
  • Clear reporting skills and multi-tasking
  • Ability to challenge the project team

 

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 


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