Bid Manager Service (m/f/d)

Req ID:357521 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

Purpose of the job

The Bid Manager acts with the full power of the Value Chain Entity President to deliver an offer which meets the customer requirements whilst adhering to the guidelines of Alstom.

The Bid Manager mobilizes the bid team to find the optimal way to win the order whilst ensuring ability to execute. This implies optimizing competitiveness while mitigating risks.

To this effect, the Bid Manager leads the Task Oriented Bid Team in the successful completion of their assigned tasks within schedule, allocated budgets and scope to the required quality. The Bid Manager shall lead the team with the view of the full bid strategy including areas outside own Value Chain Entity and the overall impact on Alstom.

The Bid Manager is responsible to apply the Bid Management and Bid Approvals processes and the applicable tools during all bid phases, and is accountable for the strict and efficient application thereof.

 Key responsibilities

• Pretendering
  • Co-ordinate internal activities to identify and understand Customer's needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification

• Ensure compliance with applicable Alstom rules & instructions
  • PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.

• Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
  • Determine the complexity of the tender based on reliable information using criticality matrix
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the Instructions for Quotations (IFQ)
  • Support Tender Leader in defining bid commercial strategy
  • Support T Tender Leader with Partners
  • Support Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
  • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
  • Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
  • Support Tender Leader in the updating of the information in Wall.C
  •  
• Manage the budget according to Tender Costs Authorization Process

• Manage the tender team

• Define the bid operational strategy
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
  • Obtain market & target prices
  • Ensure Product Organization is clearly defined and agreed with Platforms and Region
  • Propose the Tender Project Organization and Work Breakdown Structure and have it validated

• Propose the offered solution
  • Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
  • Prepare compliance matrix

• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
  • Identify, analyze and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets, contractual obligations
  • Check, challenge and properly consolidate documented commitments

• Prepare risks & opportunities reviews
  • Organize risks reviews and ensure the elaboration of mitigation plan
  • Prepare and maintain updated risk & savings registers,

• Prepare the documentation necessary to submit to Customer
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
  • Prepare administrative documentation upon delegation by Tender Leader

• Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract) and traceability until contract signature

• Participate to the contract negotiations

• Attend Customer negotiation meetings

• Verify feasibility of evolutions requested versus the offered and approved reference

• Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender

• Ensure that all Customer questions have been answered, in line with commercial strategy

• Review of the final contract documents before contract signature

• Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy

• Support Project Manager (PM) in Project Review (CPR 0) preparation

Education

• As a minimum, a university degree, with either an Engineering, Financial, Legal or Business Administration background or equivalent

Experience

• Typically, 5-6 years of experience, minimum 2 years of cross-border team management
• Working experience in one or more of: Project Management, Bids, Bid Controlling, Project Engineering or Operations
• Experience in cross functional bids
• Able to deliver bids that will be a C or D project to quality, time and cost
• Solid understanding and management of internal Alstom governance procedures
• Good technical understanding of complex technical systems and products
• Good knowledge of financial processes in long term projects.
• Advanced Excel knowledge and MS Project required.
• German language skills mandatory

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   

#LI-IM1

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose? 

Equal opportunity statement:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.