Bid Manager (m/f/d)

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Date: 07-Jun-2022

Location: Hennigsdorf, Germany

Company: Alstom

Req ID:201825 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 70000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact. 

 

Purpose of the job

The Bid Manager acts with the full power of the Value Chain Entity President to deliver an offer which meets the customer requirements whilst adhering to the guidelines of Alstom Group.

The Bid Manager mobilizes the bid team to find the optimal way to win the order whilst ensuring ability to execute. This implies optimizing competitiveness while mitigating risks.

To this effect, the Bid Manager leads the Task Oriented Bid Team in the successful completion of their assigned tasks within schedule, allocated budgets and scope to the required quality. The Bid Manager shall lead the team with the view of the full bid strategy including areas outside own Value Chain Entity and the overall impact on BT. The Bid Manager ensures that the bid is accurately documented internally with all the required detail and input that contributes to producing the internal Blue Book and financial cost submission 2.1.

The Bid Manager is responsible to apply the Bid Management and Bid Approvals processes and the applicable tools during all bid phases, and is accountable for the strict and efficient application thereof.

 

Key responsibilities

  • Contributes to the pre-White Book governance review with the Commercial & Market & Pricing Team.
  • Manages the bid team: structures and organizes the Task Oriented Bid Team, runs kick off meeting to ensure the Bid Strategy is understood by all stakeholders, manages the bid schedule, budget and progress, regular reporting to management, oversees the production of cost benchmarks and manages cost optimization phases.
  • Ensures that adequate cross - function and cross - Value Chain Entity interfaces are working, using efficiently the leverage of the Task Oriented Bid team structure.
  • Manages the team to a common agreed response to issues and, in case of disagreement, can escalate issues ultimately to the Bid Management/ Value Chain Entity President(s).
  • Ensures bid cost optimisation is validated.
  • Responsible for transferring all materials (including but not limited to the As Sold Blue Book and Project Handover Checklist) and Bid phase knowledge to the project execution team, bringing the execution team up to speed on the project and ensuring adequate support from the bid team for the execution team during the execution phase launch process.
  • Provides input for Lessons Learned/Post Mortem Workshops.
  • Leadership duties within the Commercial Task Team
  • Responsible for adequate communication with the other sub-teams and commercial/internal partners.
  • Ensures on-time delivery and optimized quality of all deliverables of the task team.
  • Responsible for the preparation of a Blue Book, with optimal quality and in a timely manner. To achieve this, the Bid Manager (a) Ensures that the different functions have completed preparation and submission of their input and are committed to this input and sign off on this  (b) challenges the input, assumptions and accuracy of all functions.
  • Submits As Bid and As Sold Blue Books for approval, attends all review meetings and sees to it that bid governance rules are respected. The Bid Manager ensures that all changes during the Negotiation phase are accurately documented to the Blue Book and communicated to the team until Best And Final Offer is provided to the customer.

 

Education

  • As a minimum, a university degree, with either an Engineering, Financial, Legal or Business Administration background or equivalent

 

Experience

  • Typically 5-6 years of experience, minimum 2 years of cross-border team management
  • Working experience in one or more of: Project Management, Bids, Bid Controlling, Project Engineering or Operations
  • Experience in cross functional bids
  • Able to deliver bids that will be a C or D project to quality, time and cost
  • Solid understanding and management of internal Alstom Group governance procedures
  • Good technical understanding of complex technical systems and products
  • Good knowledge of financial processes in long term projects.
  • Advanced Excel knowledge and MS Project required.

 

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   


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