Project Contract & Risk Manager

Date: 03-Aug-2019

Location: Hanoi, Vietnam

Company: Alstom

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

We welcome people from all backgrounds who seek the opportunity to help build our future.

Alstom Vietnam is looking for a Project Contract & Risk Manager based in Hanoi with substantial and broad expertise in a large and complex railway, construction and EPC consortium projects. You are expected to be equipped with technical expertise in contractual, financial, commercial understanding and leadership. You will work cross functionally and geographically with key stakeholders on project contract and risk management. You will report hierarchically to Head of Legal & Contract Manager China & East Asia and functionally to Consortium Project Director.

 

You will be responsible for:

  • All contract management activities from contract award up to the final acceptance of the work and final account; and
  • Identify any potential risks of the project that may impact the project or profitability of the company including to assess threats and put plans in place to avoid, reduce or transfer risks as appropriate.
  • Prepare Contract Summary and ensure it is widely communicated and regularly updated.
  • Define and implement a Consortium Project Contract & Risk Management Plans (part of the PMP)
  • Ensure that all Consortium Project members (Coordination and Partners) are trained at an appropriate level in the discipline of Risk & Contract Management by running seminars and training courses.
  • Propose risk owners within the Project for approval by the Project Director and Partners - Project Managers.
  • Evaluate each identified risk in collaboration with the risk owners.
  • Act as a support to risk owners for the definition, the implementation and the follow-up of mitigation actions.
  • Ensure that the approved risk mitigation actions are integrated into the main Project schedule and budget, by linking with the project schedule and cost control team when and if applicable.
  • Monitor progress on risks and risk mitigation actions.
  • Create and maintain consolidated Risk Register.
  • Produce regular Risk Assessment Reports.
  • Ensure that elaboration of the CDRL by the Project team members is launched on time, and ensure it is accurately communicated and updated. Monitor Works towards contract obligations; check schedule and all milestones compliance. Monitor from Risk & Contract point of view the Engineering and Contractual Configuration activities.
  • Establish and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurances, variation requests / orders and claims preparation files. Ensure a reliable filing and easy access of the correspondence from, and to, the customer/partners
  • Develop a pragmatic commercial approach based on contractual analysis of project, to protect on a daily basis AT interests towards customer, and, in liaison with Partners, sourcing, suppliers / subcontractors.
  • Log and notice facts to customer, prepare and manage all elements and materials for negotiation of claims and counterclaims.
  • Anticipate events and risks and propose various counter-strategies and commercial solutions to keep the situation under control.
  • Monitor customer/partners requests to detect variation / change orders to be proposed.
  • Management of customer/partners Variation Requests / Orders: follow up the VR / VO list, prepare commercial offer and prepare associated contractual letters for the Customer Director / Project Director approval.
  • Manage correspondence by analysing for the Project Director all incoming correspondence, and preparing and reviewing all outgoing correspondence.
  • Provide to the dedicated in-house lawyer of Legal and Contract Management, Customer Director (CD), Project Director (PD) and if any, Contract Management Director (CMD) a weekly (salient events) and monthly project contractual’ activity report and when relevant, alert or flash email.
  • Inform the dedicated in-house lawyer of Legal & Contract Management, CMD about any amendment, variation, claim, and/or breach that could have significant impact on project in terms of cost and time.
  • In liaison with Sourcing organisation ensure that terms and conditions are timely and wisely transferred to subcontractors and suppliers, and prepare the claim file with Quality and Sourcing whenever damages are impacting project performance.
  • Manage sub-contracts and other similar agreements.
  • Manage insurance matters in liaison with central insurance organisation within Contract Management Risk & Insurance.
  • Provide at any time, on Management demand, a reliable and understandable contractual and commercial analysis of the project
  • Manage, train and develop unit Contract project skills and knowledge particularly in order to transfer locally his duties and responsibilities after 2 years.
  • Anticipate and manage risks and opportunities of the Project in an efficient and proactive manner.
  • Ensure mitigation plans are defined and related actions are performed.
  • Establish and quantify the project or Alstom’s 'risk appetite', i.e. the level of risk we are prepared to accept;

  
Your performance will be measured by:

  • Risk & Contractual assessment deliverables on a timely manner
  • Timely processing of project contract, variation order, EoT (Extension of Time), claim files and risk mitigation & measures
  • Risk table follow-up and coordination with Consortium Entities
  • KPI’s and Team Trust Action (TTA)

 
You will work and network with:
Internally,

  • Alstom Vietnam Customer Director (CD)
  • Consortium Project Director and team members
  • Legal & Contract Management Department / in-house lawyer
  • Product / Platform teams
  • Alstom Sourcing and Procurement
  • Alstom Contract Managers Community
  • Consortium Partners

 
Externally,

  • Customer, Other Customer contractors, third parties in agreement with Consortium Project Director
  • Contract Managers Community

         
You are expected to have technically:

  • 10~15 years’ experience in Contract and Risk management domain in a sizeable multinational company
  • Experience in Railway business or Industrial project is desirable
  • Experience in Project Interface & Project Management for International large scale of projects
  • Good knowledge of railway products and systems desirable
  • Local customer experience desirable

 
You are expected to have these ways of working and behaviours:
 

  • Ethical behaviour
  • Analytical skills and system minded, Problem Solving, Business intelligence, Organizational Intelligence, Attention to detail
  • Rigorous for reporting and trouble-shooting - Provides early warnings as soon as unforeseen problems arise, to ensure timely corrective action can be taken
  • Team oriented with the ability to work independently: Creates an environment where individuals actively take initiative and ownership
  • Delegates, provides encouragement and support to people in accepting responsibility with accountability
  • Good communication skills for interfacing with European colleagues and local clients.
    • Approach discussions/negotiations with the objective of achieving a win-win outcome.
    • Ability to communicate to different levels
    • Communicates with transparency: Delivers clear messages
  • Excellent Microsoft Office, presentation & MS Excel skills
  • Languages: high level of English mandatory (French and or Vietnamese desired but not mandatory)
     

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

 

 


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