Documentation Assistant

Purpose of the Job:

• Implement and maintain documentation process within the project organization.
• Monitor project documentation
• Execute documentation life cycle
• Support the system/subsystems project core teams at day-to-day documentation work

Organization:

Reports to:

• Documentation Controller  

Network & Links

Internal:

• Project Teams
• Engineering Teams
• Quality Assurance Teams

External:

• Suppliers
• Customers (if applicable)
• External Auditors

Key Responsibilities:

• Apply the rules defined in the Documentation Management Plan (DMP)
• Control documentation compliance to the required template, reference, version
• Control contractual documentation according to customer requirements
• Assign references to the documentation produced and control of the electronic files identification and customer identification
• Record in the EDMS all technical and management documentation from external entities
• Verify internal validation of project documents ahead of submission to Customer
• Prepare and record documents submission to Customer/Partners,
• Manage internal distribution according to relevant delivery lists
• Provide documentation reporting and indicators according to Documentation Manager’s instructions
• Work according to the project’s timeline
• Follow Customer and stakeholder’s documentation status,
• Maintain organization by applying internal instructions to all stages of the work
• Take part in improvements of the Document Control activities

Performance Measurements:

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time etc’)
• Adherence to process, measured by process inspections an audits

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Bachelor’s Degree

Experience

Mandatory:

• Minimum of 1 year experience in documentation control or quality assurance
• Minimum of 3 year experience in documentation control or quality assurance if no bachelor’s degree

• Residence in the Northern Region is required

   

Desirable:

• Knowledgeable of railway or infrastructure or building domains
• Knowledge of Project Wise/ Aconex, or other EDMS tools
• Engineering environment awareness
• Data analytics (Power BI)
• Experience in projects environment and processes

Competencies & Skills

• Fluent in English and Hebrew
• Excellent knowledge of Microsoft Word
• Good Knowledge of other Microsoft Office software
• Structured way of working, process oriented
• Details oriented approach
• Ability to work under pressure
• Self-learning abilities & desire to expand knowledge and skills
• Team player with a positive and helping attitude
• Ability to work in multinational team