Project Contract Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

TALENT ACQUISITION – ARSSA TRAXX PROJECT

Job Title: Project Contract Manager - Durban

HAF nr:  451907

At Alstom, we create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   

At Alstom Rolling Stock South Africa (Pty) Ltd, we strive to deliver best in class locomotives to our customer for use of freight transportation on the railway corridors of South Africa.

Alstom Rolling Stock South Africa (Pty) Ltd is looking for an Project Contract Manager for our Traxx Africa project based in Durban. 

THE PURPOSE OF THE PROJECT CONTRACT MANAGER IS TO:

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Managers and core project team.  They provide guidance to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments.  They ensure proper record keeping and file preparation in support of robust claim files.    

THE MAIN RESPONSIBILITY OF THE INDUSTRIAL QUALITY INSPECTOR WILL BE:

• Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
• Prepares Contract Summary and ensure it is widely communicated and regularly updated.
• Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
• Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated. 
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners.
• Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
• In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
• Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
• Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Routine report on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
• Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• Drafting of all correspondences, variation orders and contractual claim particulars in accordance with the requirements of the contract and in collaboration with the project team, relying in their input.

The preferred candidate will meet the following requirements: 

• Minimum qualification of a BCom Law or LLB alternatively,
• A Degree in engineering, quantity surveying will be considered subject to the experience
• Minimum 8 years of working experience in Contracts Management
• Proven track record in contract management in a complex business environment, ideally in similar business environment railways, construction, manufacturing, oil & gas, energy)
• Railway knowledge advantageous
• Fluent in English – reading, writing, speaking (mandatory)
• Advance MS Office
• To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software (Primavera and MS Projects); Excel Spreadsheet software and Microsoft Office Word Processing software.
• Hands on experience in claims management, negotiations and contract law.
• Understanding of Project Management skills including process and procedures, customer interface, schedule management, scope management, commercial management, and personnel administration and negotiations.
• Risk and opportunity experience
• Experience in cost recovery management
• Knowledge of professional and statuary rules and regulations associated with supply management ,procurement and projects in general
• Have experience working in a multicultural matrix project environment.
• Working knowledge of transit customers, products, suppliers and services
• Ability to travel locally if required
• Occupationally fit to work on an engineering/manufacturing site
• Office based position

The ideal candidate will have the following competencies

• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications 
• Ability to write routine reports and correspondence. 
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to understand project financials and impact of contract/claim management on project’s profitability.                         
• Ability to solve practical problems and deal with a variety of variables in situations.
• Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.          
• Ability to manage conflicting priorities.            
• Ability to be operationally effective and accountable. 
• Ability to work transversally and collaboratively in a strong spirit of teamwork. 
• Willingness and ability to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.
• Care for ethics and compliance

We thank all applicants for their interest; however, only those under consideration will be contacted.

We will recruit according to the requirements of our Company’s Employment Equity Plan.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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