Proposals Manager

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Date: 19 Jun 2024

Location: Derby, GB

Company: Alstom

Req ID:456693 


Location: Derby/Birmingham/Hybrid


Appointment Basis: Permanent


Salary + Benefits Inc:  Excellent Salary, Pension, Life Assurance,Plus Flexible benefits.


At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. 

Alstom is the UK & Ireland’s leading supplier of new trains and train services, and a leading signalling and rail infrastructure provider. Alstom have built, or are building, just under 40% of the UK mainline train fleet; as well as the entire fleets in service with London Underground and Dublin Luas. We provide the widest range of smart solutions in the rail market, from innovative high-speed rolling stock, metros and trams to maintenance, modernisation, infrastructure and signalling. 

Purpose of role
The Proposal Manager is a key role in the Alstom UK & Ireland Digital and Integrated systems (D&IS) business. The D&IS business unit is a market leader in the UK and Irish markets and with continued commitment to investment represents a robust market with strong long-term growth prospects. This role has been created to strengthen capability within the Business Development & Tendering Departments as the business continues to grow. The Proposal Manager is a creative role that is critical to the success and future growth of the business and is a key to producing high quality, differentiated and competitive tenders.


What are my key responsibilities? 
The Proposal Manager will be responsible for managing the production of high scoring proposals and supporting marketing literature, with success being measured on the creation of excellent documents and ultimately the submission of winning bids.


Day to day, the Proposal Manager will work as part of the core bid team working closely with the-:

  • Tender Lead to develop the winning strategy and ensure it is embedded in the proposal, ensuring the clients hot buttons are addressed and win themes are clear throughout. 
  • Bid Manager to ensure responses are developed in line with the wider bid programme and budget and to manage competing demands within the bid. 
  • Subject matter experts to produce clear and engaging content. The Proposal Manager should have the ability to decipher information and distil key messages alongside the subject matter experts. 
  • Graphic designers to establish good quality, creative and meaningful graphics throughout the proposal.
  • Pre tender, the Proposal Manager will support the Tender Lead in competitor analysis and strategy sessions with key stakeholders from across the business, bringing to these sessions analysis and best practice from previous bids. 


During the tender phase, the Proposal Manager will be responsible for applying and effectively managing the proposal review process through key milestones including:- 

  • Kick off -> Answer Plan -> Answer Plan Review (pink) -> Response Review (red) -> Final Review (gold) to ensure consistent, clear and engaging documents are produced, which are aligned to the customer evaluation criteria and the winning strategy. They will identify, secure and manage authors, contributors and reviewers throughout the process. They will work in close collaboration with the Bid Manager to ensure consistency across the bid.


The Proposal Manager will actively participate in lessons learned sessions to recognise best practice and where improvements can be made. They will ensure lessons are shared and implemented as they move from bid to bid.


The Proposal Manager will also maintain the BD&T team’s reference library including:- 

  • Production of marketing materials, case studies and award submissions 
  • Analysis of previous bids 
  • Up to date templates and graphics 
  • Creation of best practice examples


What do I need to qualify for this job?

  • Strong interpersonal, communications and leadership skills - understand the importance of stakeholder engagement. 
  • Energetic drive for success 
  • Proactive and flexible approach 
  • Positive and ‘Can do’ attitude. 
  • Collaborative 
  • Active listener 
  • Workshop facilitation skills 
  • Excellent attention to detail 
  • Good command of written and spoken English – creative writing skills and excellent proof-reading skills.
  • Proficient user of Word, Excel & PowerPoint

Candidate Requirements


  • Educational - Bachelor's degree or higher in English, Communication or Business related discipline.
  • Proven ability to plan, produce and deliver winning proposals 
  • Experience of working in high-pressure environment and meeting deadlines whilst managing multiple responses at the same time.
  • Experience in leading the review process as described above (or similar) including: 
  • Scheduling and running proposal kick off meeting with authors, contributors and reviewers. 
  • Leading answer plan sessions - providing challenge and driving relevant and engaging content to be developed and well structured.
  • Facilitating review meetings and effectively providing feedback to authors.


Experience in stakeholder management with the ability to: 

  • Clearly and effectively articulate requirements and winning strategy to authors, contributors and reviewers 
  • Efficiently and accurately report on progress to wider bid team and senior management. 
  • Ability to work across different disciplines, bringing them together to create and review content. 
  • Ability to produce case studies and gather additional evidence that supports bid and award submissions.



  • APMP/Shipley certification or similar (or studying towards) 
  • Working with International teams


Things you’ll enjoy 

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. 

You’ll also: 

  • Enjoy stability, challenges and a long-term career free from boring daily routines
  • Collaborate with transverse teams and helpful colleagues
  • Contribute to innovative projects
  • Steer your career in whatever direction you choose across functions and countries
  • Benefit from our investment in your development, through award-winning learning


Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension) 


You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

What we offer


We offer a highly competitive remuneration package, including, 25 days annual leave, plus bank holidays, with the opportunity to buy or sell holiday. Contributed healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your lifestyle.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive, and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.




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