Project Contract Manager

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Date: 04-Jan-2023

Location: Derby, GB

Company: Alstom

Req ID: 324881

Location: Derby

Appointment Basis: Permanent

Work Pattern: 37 Hours per week

Salary: c.£50K - £70K + Benefits

 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.


Are you seeking to enhance your career and join us on our journey as our Project Contract Manager on a Permanent basis and make your mark with a globally renowned organisation in the rail sector? The Project Contract Manager is a key and integral role working in close collaboration with the Project Manager and core project team in the Derby/ Burton area. The Project Contract Manager will provide guidance and leadership to develop, implement, and drive proactive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments.  The role will also entail proper record keeping and file preparation in support of robust claim files.

 

What That Means Day To Day

 

You’ll be tasked to ensure application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance. Preparing with Core Project Team Contract Management Strategy Plan (CMSP) and preparing Contract Summary and ensure its widely communicated and regularly updated. The role may require travel approximately 25% of the time. Other aspects of the role include:

  • Carefully analysing the contract to build and drive implementation of Contract/Claim Management Strategy Plan, as well as contributing to CDRL with the Project Team members so that it is launched in time.
  • Monitoring Works toward contract obligations, including support to monitoring of project schedule towards achieving contractual milestones.
  • Ensuring timely issuance of contractual notices.
  • Establishing and implementing project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.  
  • In collaboration with Documentation Controller and/or Project Contract Administrator, ensures a reliable filing and easy access of all correspondences.
  • Monitors/manages insurance policies and keep their validity in collaboration with Regional Insurance Manager. Keeps the Regional Insurance Manager updated regarding all changes/ deviation to insurance policies. 
  • Develops and produces any project specific processes and ways of working for contract/claim management.
  • Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests 
  • Carefully monitors, records, and notifies customer/partners and any third party regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
  • Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM/PD approval.
  • Provides proactive advice on specific issues, risks, contractual/claims activities, taking into account the contract and business objectives.
  • Reports on contract management and claims activities to the project, Legal, and Contract Management teams. 
  • Ensures Contract management KPIS are reported as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance Managers 
  • Provides training on contract/claim management to key project stakeholders, including project management, finance, engineering, sourcing.
  • Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Key Supplier Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.#
  • Provides on management demand, a reliable and understandable contractual and commercial analysis of the project.
  • For Dispute Arbitration Board (DAB) or similar non-litigation mechanism for dispute resolution, PrCM is required to prepare DAB files, referral notes along with substantial evidences and active participation in the process before the adjudication board or similar board.
  • Knowing how to use Wall C is a plus.
     

 

Who We’re Looking For

 

At Alstom we are agile, inclusive and responsible in everything we do. These principles form our values and behaviours and are an essential component of our assessment process and are fundamental qualities that we seek for all roles. We are highly interested if you have:

  • A degree in Engineering, Finance, Technical, Economics or business sciences, Law.
  • Contract/Claim Management experience (preferred) / Project Management
  • Experience reading and interpreting contractual documents, including terms and conditions, planning, and technical specifications  
  • Experience writing routine reports and correspondence.  
  • Strong communication skills and ability to understand project financials and impact of contract/claim management on project’s profitability.    
  • Solve practical problems and deal with a variety of variables in situations. 
  • Interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.    
  • Operationally effective and accountable.  
  • Work transversally and collaboratively in a strong spirit of teamwork.  
  • Willingness and ability to be creative and bring forward new ideas and innovations.

 

To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software. 

 

 

What we offer

 

We offer a highly competitive starting salary of c. 50K -£60K plus 25 days annual leave with the opportunity to increase this to 30 days, healthcare, life assurance, an excellent company-contributed pension scheme, and a wide range of flexible benefits that you can tailor to suit your life-style.

 

 

 

Application Process

 

The talent team are reviewing applications on an ongoing basis and the role will close as soon as a suitable person has successfully passed the assessment process. To be considered please send in your application as early as possible

  

We value inquisitive, innovative and motivated people who are passionate about working together to reinvent mobility, making it smarter and more sustainable.

 

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  We aim to have a welcoming and inclusive environment for individuals, of different ages, genders, ethnicities, disability, LGBT, religion and/or belief.

 

As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification: if you require any reasonable adjustments, please let us know.

 

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