Document Controller

Req ID: 448894

Site: Derby

Appointment Basis: Permanent

Closing date: 6th June 2024

Salary: c.£35K + Benefits

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Documentation Controller in Derby to work on the Crossrail project we are looking for?

Your future role

Take on a new challenge and apply your Document Control expertise in a new cutting-edge field. You’ll report to Joe Bednall (Site Tenders and Project Director, Derby), and work alongside dedicated and passionate teammates. You'll Define and implement Documentation Management within the Project/Program organization. Define and Monitor complete Project/ Program Documentation. Execute Documentation Life Cycle and support the Project/Program Documentation Manager (PrDM) of the relevant project/ program.

We’ll look to you for:

• Applying the rules defined in the Documentation Management Plan (DMP), Metadata
• Controlling documentation formal homogeneity: template, reference, version,
• Controlling contractual documentation according to customer requirements,
• Assign reference, when needed, to the documentation produced and controls the electronic files identification and customer identification (if relevant),
• Check the identification used by entities and partners,
• Record in the EDMS all technical and management documentation from external entities,
• Make sure internal validation of Project/Program documents is done before submission to Customer,
• Prepare and record documents submission to Customer/Partners,
• Send documentation according to internal and external distribution list,
• Provide documentation reporting and indicators according to Documentation Manager’s requests,
• Deliver the Project/Program documentation on due time to Customer according to Documentation availability,
• Follow Customer and stakeholder’s documentation status,
• Create and update the document contractual templates according to contractual requirements,
• Create and update the document internal templates,
• organises, in applying internal rules/instructions, Document translation, record management and physical archiving.
• Suggest improvements of the activity (REX on documentation issues: process, organisation)

Performance measurements :

• Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time)
• Perform overview about milestones in general, Billing milestones, penalties
• Adherence to process, measured by process inspections

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• DEGREE is preferable but not essential
• Experience in documentation control with demonstratable ability to initiate the setting up of Control processes and then drive the subsequent implementations and development of document management systems.

   

• Good IT skills with priofiency in Microsoft Suite

Desirable:

• Knowledgeable of railway domain
• Knowledge of Lascom AEC/ Acomis/ project wIse/ Aconex
• Engineering environment awareness

On a more personal level, you will also need to be:

• Self-motivated with a desire to learn
• Able to work independently
• A strong team player, with effective and organisational skills.

Things you’ll enjoy

• Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:
• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with colleagues and customers based all over the world
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our agile working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive benefits (pension, life ins., medical). 

What we offer

We offer a highly competitive starting salary plus 25 days annual leave with the opportunity to increase this to 30 days. Healthcare, life assurance, an excellent company contributed pension scheme, and a wide range of flexibility flexible benefits that you can tailor to suit your lifestyle.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

We value inquisitive, innovative and motivated people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. At Alstom we'll consider requests for flexible working for all roles unless operational requirements prevent otherwise. Many of our staff work flexibly including job sharing, compressed hours, flexible start and finish times. Please talk to us at interview about the flexibility you need.

Equal opportunity statement: 

 Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.  

As a “disability confident leader accredited employer”, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise. 

#LI-RM2

​

​