Site Administrator

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Date: 12-Aug-2022

Location: Dandenong, VIC, Australia

Company: Alstom

Req ID:315942 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

If you’re ambitious, driven and team-spirited, this is your opportunity to build a career as Site Administrator in Dandenong,VIC.



Performs administrative duties related to site daily activities. Providing administrative support to site management. Providing administrative Human Resources support to site management. Responsibilities may include, management of user database, Non-Product Related supplies,  managing events and calendars; making travel, meeting and event arrangements including cost claims; preparing basic reports and basic data analysis. Training  other support staff; and customer relations.


Primary Responsibilities

  • Administration support  for Time Management System (Kronos):
    • Ensure the proper implementation of the process and compliance to the standard process as defined by  the Business
    • Raise  any issues related to the process and suggested changes or opportunities of improvement in order to reduce risk and improve performance
    • Ensure the implementation of process at site/project level
    • Ensure roll out of proper training and communication through the process implementation, incl. respective documentation and records
    • Measure and monitor project  performance
  • Human Resources (HR) Administration
    • You will be a point of contact for all human resources enquiries and will be working closely with the broader HR team
    • HR administration including contract generation, on boarding, contract variations, providing statement of service and all off boarding activities
    • Managing and supporting recruitment activities for site management
    • Liaise with external recruitment agencies
    • Involvement in HR projects such as workforce planning, employee engagement, diversity and inclusion activities
    • Involvement with the graduate, internship and apprenticeship programs
  • Office administration
    • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
    • Sort incoming mail, faxes, and courier deliveries for distribution
    • Code and file material according to the established procedures
    • Update and ensure the accuracy of the organization's databases
    • Administration support for the purchase order process,  supporting the Operations and  Finance teams
    • Reply to general information requests with the accurate informationProvide support to Operations management team meeting
    • Prepare meeting agendas and supporting material for distribution.


Key Requirements:

  • Cert IV or Diploma in Administration / Human Resources
  • Previous experience as a HR administrator highly desirable
  • Previous experience working in a similar role
  • Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply. 
We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email:
For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.

As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing and provide your current Covid-19 Vaccination status. 

There are different compliance requirements for different workgroups. You will be provided with relevant information, during the recruitment process.

If you are unable to be vaccinated for other reason(s), please provide those reason(s) in the application for our consideration.


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