Office Receptionist

Req ID:521545 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the Part-time Office Receptionist in Hvidovre, Denmark, we’re looking for?

Your future role

Take on a new challenge and apply your organizational and communication expertise in a dynamic and collaborative environment. You’ll work alongside supportive and detail-oriented teammates.

You'll be at the heart of our operations, ensuring that our office runs smoothly and efficiently. Day-to-day, you’ll work closely with teams across the business (including administration, facilities, and external service providers), manage the access control system, and coordinate office-related activities, and much more.

You’ll specifically take care of being the first point of contact for our internal and external stakeholders, but also handle essential administrative tasks to support our teams.

We’ll look to you for:

• Serving as a receptionist and first point of contact for internal and external contacts, providing general office support

• Preparing for meetings to ensure seamless execution

• Managing the access control system, including ID badges and tokens

• Communicating routine and general information to employees and contractors about services, processes, and procedures (e.g., lunch, breakfast, cars, parking, etc.)

• Acting as the primary contact for lunch providers and managing related changes

• Assisting with routine travel arrangements

• Maintaining inventory and ordering office supplies

• Updating and maintaining mailing lists

• Coordinating with facility partners and arranging repairs as needed

• Performing data entry tasks (e.g., education and training records)

• Providing ad hoc support, including organizing on-site and off-site team events

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Proficiency in Danish and English (written and spoken)

• Experience or understanding of administrative and office support functions

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Familiarity with access control systems and office tools

• Ability to coordinate with external service providers

• A proactive mindset and attention to detail

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Collaborate with supportive and inclusive teams

• Contribute to creating a welcoming and efficient office environment

• Utilise our flexible working environment to balance your personal and professional life

• Steer your career in whatever direction you choose across functions and countries

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​Graduate Job​