Record to Report Specialist Coordinator

Apply now »

Date: 13-Jan-2023

Location: Cluj-Napoca, RO

Company: Alstom

Req ID:380406  

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.


If you are up to a challenge, we are looking for a:


Record to Report Specialist Coordinator


Your role:

The Record to Report Specialist Coordinator is responsible for planning, monitoring and ensuring the operational deliverables of the local finances for General Ledger, Fixed Assets, Closing and Reporting and Controlling processes.


He/she is responsible for project costs at all times, deliver in time and quality required inputs for project delivery. He/she is also in charge of forecasting and budgeting costs, while making sure to timely approve and issue invoices towards final customer. A good knowledge of  BT processes and systems is mandatory to ensure that deliverables are met and performance requirements are understood. He/she will have to identify service shortcomings with the Stakeholders and Finance Managers, suggest process performance improvements and raise awareness of commitments and recommend possible courses of action to remedy the situation.


Carry out all of the key responsibilities below under the supervision of the Team Leader Record to Report.



Your high-level challenges:

Management of Business Partner Relationship:

  • Act as an escalation point for operational activities, for the assigned Legal entities/Divisions;
  • Ensure the effective communication within the finance organization as well as with the interdependent functions to foster open and proactive information sharing and decision making;
  • Supports the identification of key internal/external stakeholder needs and expectations and the assessment of the priority evaluation;
  • Act as Business Partner towards the Finance organization and the cross functional stakeholder for the assigned Legal Entities (Head of Division, Head of Accounting, Head of Finance, other Local A&R counterparts).


Operational Performance Management:

  • Support, plan and prepares AES necessary data;
  • Ensure the monthly, quarterly, and annual reports/statistics for the assigned Legal entities;
  • Oversees the delivery of tax-related reportorial requirements of the countries assigned, including, but not limited to, domestic and foreign VAT computations, Intrastat Reports, EC Sales List and other analyses as requested;
  • Performs other periodic activities or ad hoc tasks as assigned;
  • Contributes to the effectiveness of the General Ledger, Fixed Assets and Closing & Reporting functions through the identification of areas for continuous improvement, providing input and information to achieve problem resolution;
  • Coordinates with team and business partners for the resolution of complex issues and queries.


Performs Controlling activities, such as, but not limited to:

  • Ensure the final invoices are issued towards customers based on project calculations;
  • Support site and/or project planning and analyse financials by assisting the site and/or project controller in analysing financials;
  • Ensure on time adjustment of changes in plan calculation in order to deliver proper margin recognition in every month;
  • Oversees the projects transfer from running projects to delivered projects and close them as per contract closure process;
  • Ensure the monthly site reporting (Actuals vs. Budget/Forecast, R&D, BIDS, Headcount, MIS reports, etc.) are on timely and properly completed.


Performs General Ledger activities, such as, but not limited to:

  • Reviews and approves of journal entries and ensures these are processed timely and accurately;
  • Ensures complete processing of journal requests received within cut-off;
  • Oversees the completion of balance sheet reconciliation for accounts assigned and performs reviews and other analyses, ensuring timely follow through and resolution of review comments and timely submission to Local A&R.


Performs Fixed Asset activities, such as, but not limited to:

  • Ensures timely and accurate processing of requests for asset transfer, disposal or sale, whilst ensuring that these are appropriately & adequately supported;
  • Ensures timely execution of monthly depreciation run and communication to C&R team;
  • Oversees monthly fixed asset reconciliation and the related AIK reporting.


Performs Closing & Reporting activities, such as, but not limited to:

  • Ensures completeness of pre-closing activities;
  • Ensures the timely and successful completion of closing activities;
  • Ensure the EAI upload to Global Fore is done properly;
  • Support smooth correction and adjustment of validation errors;
  • Ensure the monthly sign off calls with Head of Accounting ,Local A&R and team members for the assigned Legal Entities.


Operational Coordination activities:

  • Oversees that all operational activities (General Ledger, Fixed Assets, Closing and Reporting and Controlling) for LEs assigned to ensures service delivery according to SLA and OLA commitments;
  • Recommend effective process documentation methods and insure the implementation to secure knowledge, stability and continuity;
  • Sign-off high risk journal entries; Supervise BS reconciliations and other analyses;
  • Reviews and ensures that desktop procedures of all assigned Legal Entities are updated and signed off periodically;
  • Manages external and internal audits and ensures integrity of data provided to auditors;
  • Ensures implementation of recommended actions based on audit results;
  • Drive the effectiveness of the General Ledger, Fixed Assets, Closing & Reporting, controlling processes through the identification of areas for continuous improvement, providing input and information to achieve problem resolution;
  • Ensures proper onboarding facilitator process and backup plan are in place;
  • Provides guidance to the team based on TL direction.


Would love you to have:

  • Education: Bachelor’s Degree in Accounting or Finance, CFA/CPA/ACCA certification is a plus;
  • Experience: 4 - 5 years of experience in accounting or finance. Proven work experience in Accounting and Reporting field;
  • Familiar with International Accounting Standards (IAS) and International Financial Reporting Standards (IFRS);
  • Experience in project management;
  • Experience in SAP ERP system is a plus;
  • PC literate (MS-office tools);
  • English advanced.


If we’ve made you curious and eager to find out more, apply here and let’s meet for a chat!



Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

Job Segment: Accounting, Performance Management, Project Manager, CFA, CPA, Finance, Human Resources, Technology