Project Assistant

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Date: 21 Nov 2023

Location: Cluj-Napoca, CJ, RO

Company: Alstom


Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Job title:Project Assistant
Based at: Romania-Cluj

Pioneering role in Romania for a sustainable railway transport, through innovative solutions


For almost 30 years, Alstom has been an innovative pioneer playing an important role in Romania’s transition towards a modern and sustainable railway transport. From state-of-the-art digital rail control, to infrastructure and electrification projects, along with metro trains and the long-term maintenance of the metro fleet in the country’s capital city Bucharest, Alstom is constantly making a difference in the mainline and urban rail transport in Romania.


Through the diversity and complexity of its projects, Alstom is a very attractive employer for the young generations of Romanian specialists, giving them a unique chance to professionally grow in an international environment with access to worldwide knowledge and capabilities.


Manage and implement the documentation control activity according to the rules defined in the Project Management Plan.


Specific responsibilities of the role:

  • Define, monitor and update the Document Master List;
  • Maintain updated records of all approved documents and drawings;
  • Input data into the standard follow-up files ensuring that the information is accurate and up to date;
  • Manage all the documentation control actions, such as incoming/outgoing transmissions from/to the FIDIC Engineer/Customer (CFR) and other stakeholders, reporting and archiving;
  • Coordinate the actions of the project team with respect to internal/external transmissions/submissions;
  • Provide the KPI, and all reports related to the control of documentation to  the Project Manager, Project Engineering Manager based on the Document Master List;
  • Check the codification used by project team;
  • Maintain the documentation reference system up to date;
  • Ensure all the documents produced/generated within the project comply with Alstom standard templates;
  • Validate together with the Contract Manager if all the transmitted documents are in line with the contract;
  • Establish, maintain and if necessary update the project Documentation Management Plan (DMP);
  • Transmit weekly the DML  to the Project Team (status of the documents and correspondence);
  • Managing the project electronic database and other required records;
  • Follow up the IN/OUT mails at project level;
  • Follow up the actions defined for the project team according to the correspondence;


Qualifications & Experience

  • University degree
  • Experience in documentation controlling.
  • Advanced computer skills: Microsoft Office, Outlook, Internet.
  • English and French knowledge

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 


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