Procurement GSI SAP Key User

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Date: 24 May 2024

Location: Cluj-Napoca, CJ, RO

Company: Alstom

Req ID:447166 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.  



Could you be the full-time Procurement GSI SAP Key User in Cluj-Napoca, Romania we’re looking for?


Your future role

Take on a new challenge and apply your process training expertise in a new cutting-edge field. You’ll report to Raluca Todica (DACH Operations Manager, Cluj-Napoca), and work alongside passionate and fun teammates.


Your mission will be to evaluate and ensure that all team members are properly trained on the respective procurement processes that you are responsible for. You will ensure the procurement process is aligned cross countries/regions (depending on the requirement) and the procurement team follows it.


You will be the first level of escalation to solve process issues and continually improve the process, including monitoring and taking the necessary corrective and preventive actions, as well as considering potential for automation or outsourcing of specific tasks or activities of the process.


You will need to have process expertise and can answer the team’s questions in regard to the process.



We’ll look to you for:


Process training

  • Support the Team Leader in evaluating the team’s technical competencies based on his/ her own experience 
  • Support the Team Leader in identifying and managing the technical competencies requested by the job profile for the respective process
  • Analyze the working environment for identifying performance issues and propose learning opportunities for the team members
  • Develop and deploy learning activities for an efficient knowledge transfer
  • Ensure the training and process documentation is up to date
  • Responsible of maintaining a process know how documentation accessible to all team members
  • Ensure the new team members are properly onboarded on all process topics 
  • Support the Team Leader in evaluating the new team members’ work and ensure their performance, from a process point of view
  • Communicate new processes while ensuring training of the team when the case


Process Alignment/ Compliance

  • Ensure his/her knowledge on the process is always up to date 
  • Ensure consistent application of all relevant Procurement processes and tools 
  • Responsible for internal process audits and closing the gaps through customized learning activities
  • Analyze all processes across regions/ countries and identify alignment opportunities
  • Ensure procurement process alignment and compliance, taking into consideration the exceptions
  • Perform SLA audits; support the Team Leader in identifying improvement opportunities when the SLA’s are not on target
  • Create the framework and supervise the FTE sizing exercised done on the process
  • Manage compliance with directives and legal policy 
  • Ensure the processes to be transferred to GPC are in line with the transition process and standards
  • Provide support to the team in difficult situations or escalations
  • Support Operational Teams, respond to common queries 


Project management 

  • Coordinate internal resources and third parties for the flawless execution of projects 
  • Ensure that all projects are delivered on time, within scope and within budget 
  • Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility 
  • Develop a detailed project plan to track progress 
  • Measure project performance using appropriate systems, tools and techniques - 2 years of experience in Procurement with technical and operational expertise 


Process Improvement

  • Develop professionalism by learning proper business practices, Procurement manual/computerized procedures and processes affecting the procurement functions, and developing working knowledge of commodities and products
  • Identify and propose process improvement opportunities with the purpose of reducing cycle time and savings



All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 


  • Degree in Business, Commercial or Technical Field
  • Relevant work experience
  • Procurement knowledge
  • Practice in business processes, communication (written and oral presentation skills) and drawing interpretation knowledge
  • Solid working knowledge in SAP Systems (MM module)
  • Advanced level in English and German language is mandatory


Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

  • Enjoy stability, challenges and a long-term career free from boring daily routines
  • Be part of a large team with over 800 professionals in  HR, Finance and Procurement & Supply Chain
  • Collaborate with transverse teams and helpful colleagues
  • Utilize our Agile, Responsible and Inclusive working environment
  • Steer your career in whatever direction you choose across functions and countries
  • Benefit from our investment in your development, through award-winning learning (Access to Alstom University and Alstom Learning Program)
  • Professional Development Plan – we offer great opportunities to develop yourself within the company
  • Benefit from a fair and dynamic reward package that recognizes your performance and potential (Competitive Salary and Meal Vouchers,  Flexible Benefits at your choice - on top of your salary, Holiday Bonuses (Easter, Christmas), Employee Loyalty Bonus, Reimbursement of telework expenses – for amount of days worked from home, Additional Bonuses -  referral bonuses, new-born bonus, discounts)
  • Entitle to comprehensive and competitive social coverage (Life and Accident  Insurance, Private medical subscription at Regina Maria and  Private Pension)
  • Work-life balance - we offer flexible working hours and a hybrid model of work (Working from Home 3 days/week) and 25 days of annual leave
  • Be part of our Social Corporate Responsibilities initiatives (Social events, Humanitarian Actions)



You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!





Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.


Job Segment: Procurement, Business Process, SAP, Buyer, ERP, Operations, Management, Technology

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