IBM DOORS Library Management Specialist

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time IBM DOORS Library Management Specialist in Cluj-Napoca, Romania we’re looking for?

Your future role

Take on a new challenge and apply your tools and process support expertise in a new cutting-edge field. You’ll report to Raul Dancu (TSO GFS Senior Team Lead, Cluj-Napoca), and work alongside data driven, tool-oriented, continuous improvement mindset teammates. As part of a global team, you will be in touch with colleagues and stakeholders worldwide.

Directly reporting to the TSO GFS Senior Team Lead, your main mission is follow up with certification and tender teams to identify the regulations, standards and norms, as well as customer documentation and internal specifications to be imported/updated in IBM DOORS tool.

We’ll look to you for:

• Collect original documents, convert them in word/excel to the right format and import them in IBM DOORS;
• Provide independent quality review to confirm no data loss;
• Perform identification and pre-allocation of requirements in the imported documents to standard RBS (Requirement Breakdown Structure);
• Scan projects and liaise with project teams to retrieve data (allocation, clarifications, validation);
• Communicate to all Alstom on status of library documents availability;
• Connect all standards, documentations, specifications to the Project Applicable Regulation & Standard List.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• Bachelor or Master Degree in literature, business or project coordination;
• Multi language (France / German /… would be a plus) as it is needed to review documents from all countries;
• Impeccable spelling;
• Experience with IBM Doors - would be a plus;
• Proficiency with tools such as Word, Excel, PDF convertor;

Knowledge, Skills, Abilities:

• Good understanding of standards, regulations, norms and how they are used in projects;
• Excellent written and communication skills in both English (French, German is a plus) to interact with diverse teams and stakeholders as well as with the documents;
• Strong organizational skills enabling efficient management of tasks and projects;
• Strong rigor and commitment to high-quality work;
• Excellent attention to details (double emphasis: consistently thorough and precise);
• Ability to perform accurate and reliable quality checks;
• Skilled at identifying gaps, inconsistencies or misalignments between documents;
• Autonomous and able to work with minimal supervision;
• Focused on delivering first‑time‑right results;
• Ability to use AI (Copilot) to generate documentations and trainings.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines;
• Be part of a large team with over 800 professionals in  HR, Finance and Procurement & Supply Chain;
• Collaborate with transverse teams and helpful colleagues;
• Utilise our Agile, Responsible and Inclusive working environment;
• Steer your career in whatever direction you choose across functions and countries;
• Benefit from our investment in your development, through award-winning learning (Access to Alstom University and Alstom Learning Program);
• Professional Development Plan – we offer great opportunities to develop yourself within the company;
• Benefit from a fair and dynamic reward package that recognises your performance and potential (Competitive Salary and Meal Vouchers,  Flexible Benefits at your choice - on top of your salary, Holiday Bonuses (Easter, Christmas), Employee Loyalty Bonus, Reimbursement of telework expenses – for amount of days worked from home, Additional Bonuses - referral bonuses, new-born bonus, discounts);
• Entitle to comprehensive and competitive social coverage (Life and Accident Insurance, Private medical subscription at Regina Maria and  Private Pension);
• Work-life balance - we offer flexible working hours and a hybrid model of work (Working from Home 3 days/week) and 25 days of annual leave;
• Be part of our Social Corporate Responsibilities initiatives (Social events, Humanitarian Actions).

#LI-Hybrid

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.