VIE - Gestion Documentaire

Req ID:441443 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

OVERALL PURPOSE OF THE ROLE:

• Define and implement Documentation Management within the Project organisation.
• Ensure the whole project documentation availability.
• Categorize technical and management documents produced for the Project in accordance with:
  • Alstom Transport internal rules,
  • Project needs and Contract signed with the Customer relative to documentation management

Organisational Reporting

• Operational : Project Manager
• Functional : Site Documentation Manager
• Hierarchical is one of the two above

Network & Links

• Project Team members
• Platform
• Customer, Partners, Suppliers (following Project Manager directives)
• Member of the Project Core Team

RESPONSIBILITIES:

• Ensure the Project Documentation Management plan is produced and validated.
• Manage and implement the Project Documentation according to the rules defined in the Project Documentation Management Plan.

• Confirm that rules are understood and respected by every Project Management team member.
• Adapt and implement the Transport standard documentation structure to the Project.
• Make sure internal validation of documents is done before submittal to Customer.
• Manage the documentation delivery in due time to Customer,
• Alert the Project Management team about next milestones related to documentation issues.
• Follow Customer and stakeholders’ documentation status,
• Create and update the Project document templates,
• Deploy and manage the AT standard Project EDMS (Electronic Documentation Management
• System) with IT support,
• Ensure the Project documentation recording in the EDMS,
• Define and maintain project internal and external distribution list,
• Apply the translation of the documentation,
• Provide documentation reporting and indicators to Site Documentation Manager, Project Manager, Project Management team and Customer,
• Define and manage documents storage during Project life and documents archiving at the end of the Project,
• Ensure the role of EDMS Key User (if no Site EDMS key user) at project level:
  • First level support to EDMS users,
  • EDMS users list update,
  • Training new users, request account creation to EDMS administration team,
• Perform REX and suggest improvements of the activity (process, organisation, EDMS).
• Manage Project Documentation Management Controller(s) if any.

Performance Measurement/KPI’s

• Customer satisfaction regarding quality and delivery in due time of the contractual

• documentation.
• Project Management team member satisfaction (ability to find easily documents,
• documentation management quality).
• Alert about risks on payment penalties related to documentation issues.
• Contribute to the KPI measurement: OTD-DOC.

Qualifications & Skills:

• Basic knowledge of project management within industrial environment,
• EDMS tool and environment knowledge,
• Good Communications and interpersonal skills, excellent team worker,
• Clear reporting skills and multi-tasking,
• Be able to challenge project team and highly proactive in proposing solutions within his domain.

This role is part of the V.I.E international mobility scheme. Please check the following website to make sure that your application complies with the criteria to carry out a VIE assignment: www.civiweb.com    

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:​VIE​