Bid Manager Services

Req ID:103918 

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.  

ORGANISATIONAL REPORTING

The job holder reports directly to the Tender and Project Services Manager.

Network & links

The job holder will liaise and work with his/her peers of the Services Tendering Network, with the Customer

Directors, with Sourcing, Engineering, Quality, Safety, Finance and Transport Tender Control.

Contacts are internal & external.

OVERALL PURPOSE OF THE ROLE

• To prepare bids according to Alstom internal Process, and Services strategy and solutions, customer

requirements and the Regions Bid Strategy.

• To ensure that all bids submitted are in line with the QCD objectives.

• The Services Bid Manager will be dedicated to tenders for Services, including tenders for

modernization or maintenance of rolling stock

OBJECTIVES & RESPONSIBILITIES

SHORT TERM OBJECTIVES

For all tenders the Bid Manager is in charge of:

• Prepare and ensure that the tender documentation is completed and delivered on time to

customer (internal or external)

• Ensure that the quality of the tender is according to Alstom standards, customer requirements, and

Services strategy and solution

Ensure that Alstom Transport processes are applied (Tendering, Finance, …)

• Obtain and validate the commitment of all contributors involved in the tenders, including sourcing,

repair and spares department, participating units and department heads

• Consolidate tender costing based on all contributors commitments and prepare pricing schedule to

customer

• Report to Services Tender and Project Manager weekly updates and contributes to the

consolidation of tender reporting (tender dashboard and of the tendering indicators)

• Establish the tender budget of all tenders he/she is in charge, obtain validation from the Region

and guarantee the mastering of expenses

• Facilitate the smooth functioning of the tendering team (Bid Manager, Systems Engineer, Solution

Owner)

• Guarantee the confidentiality of tender data

MEDIUM / LONG TERM GENERIC OBJECTIVES

• Contribute to build on return of experience in order to

• Improve tender submission time

• Improve the reliability of costing/ Pricing

• Improve re-use of tender documents

• Develop customer portfolio by proposing spontaneous offers adapted to Belgian customers

RESPONSIBILITIES

• Have a good understanding of the needs of the customer being tendered.

• Motivate and co-ordinate the internal resources and to manage the conflicts of interests between

internal/external players.

• Manage convincingly the gap between the specification and the offer.

• Build winning tenders in terms of schedule, , technical compliance, competitiveness and differentiation

according to Transport and TIS Tendering Process

• Prepare a comprehensive and well-presented tender to meet the deadlines and minimise the tenders costs.

• Manage the approval process according to the Transport Tendering Process.

• Participate in the negotiation process with the customer when necessary.

MEASURMENT

• Hit rate

• Feedback from customer, customer director

• Application of Transport processes and update

ACCOUNTABILITIES

• People: no direct reports

• Budget: Bid Manager is responsible for budget of tenders he (she) is in charge

Qualifications & Skills:

EDUCATION

• Engineering Degree (Master equivalent or above) in one or more of the following fields: Industrial Computer science, Telecom, Electrical, Electronics, Automation.

DESIRED KNOWLEDGE / EXPERIENCE

• Minimum of 5 years’ experience in industrial, rail industry and/or telecom applications.

• Experience in international projects or bids and openness to multi-cultural environment

• Vision of the 2 markets : rolling stock and maintenance (customer expectation, technology breakthroughs,

competition, business model) is a plus

• Key Knowledge Areas:

Good understanding of technical/engineering issues, contracting, finance, product specifications, with at

least 3 years’experience within an industrial project team environment.

o Team management: to be able to liaise & motivate internal and external partners

o Strong analytical and synthesis skills

o Good understanding of commercial risks (financial, legal, political...).

o Good level of abstraction to understand complex problems involving several technologies

o Understanding of and successful experience of working in a multi-cultural environment

o Understanding of and experience of working in a matrix organization.

BEHAVIORAL COMPETENCIES

• Effective active listening and communication skills

• Good communication and interpersonal skills

• Negotiation skills

• Rigour and discipline (stick to deadlines).

TECHNICAL SKILLS & COMPETENCIES

• Learning fast, quick understanding of new technologies

• Focus on simple solutions to complex problems

• Windows

• Languages : Fluency in French, English. Dutch is a plus

JOB LOCATION

Job is located in Charleroi

Travels not frequent (about 10 % of time)

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   

Job Type:​Experienced​