Site HR Operations Specialist

JOB TITLE & PURPOSE OF THE JOB

Job Title (Job Code): Site HR Operations Specialist

Purpose of the job:

Acting as Representative for HR Operations on Site and handling all HR Operations tasks

Location:

Employee will based on Site (New capital Monorail Depot)

POSITION IN THE ORGANISATION

Organization structure:  

Region or country / Human resources / Alstom employee Service

Reports directly to:

HR Operations Lead

Network & Links   Position title of connected positions / functional report

Internal

• HRD, HRBPs, Total Reward and HR Efficiency Manager
• All Employees

External

• Healthcare providers.
• Outsourcing Companies (IBS, Top Business,..)

ACCOUNTABILITIES & AUTHORITIES

• Responsible for employees hiring Process (Contract preparation and signature, Gathering hiring documents, Bank Account Creation, HR System Induction for new hires).
• Responsible for employees Off -boarding Process Documentation (Ensure Exit Checklist and all needed documents are finalized).
• Responsible for contracts renewal process in adherence to internal policies and The Egyptian Labor Law.
• Manage Time Sheets Process (Ensure OTD Of Time Sheets, Time Sheets Regulations and Guidelines are respected).
• Collect Overtime hours / On-Call days in a timely manner (Ensure Overtime hours / On-Call days Regulations and Guidelines are respected).
• Monitor and follow up Annual Leaves Consumption.
• Handle Medical Insurance Operations on site.
• Conduct Investigations regarding any kind of violation or misconduct actions on site within the agreed -upon timelines (Penalties communication/ Warning letters).
• Follow up training programs for on-site employees.
• Act as a people advisor for employees, providing advice on related questions to all Operations topics
• Fulfill employees’ requests regarding all kinds of required HR Letters.
• Contribute on the transversal HR assignments as needed
• Provide general reporting and administration support when required

EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES

Mandatory:

• Bachelor degree (specialized in HR is plus)
• Egyptian Labour Law and Social insurance knowledge
• 2-5 years of experience in similar role

Experience Describe the knowledge and experience required for this role

Mandatory:

• Good practice on HRIS
• Experience with Office Suite

Desirable:

• Basic Payroll Knowledge.
• Site Experience

Competencies & Skills Describe the required level of behavioral skills

• Sense of Urgency
• Customer oriented
• Result Oriented
• Rigorous
• Responsible
• Agile
• Teamwork
• Communication Skills