Executive Assistant

Req ID:488205 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

 Purpose of the job

The Executive Assistant to the EPC director is responsible for providing comprehensive support to the director and EPC tea.  Managing Director agenda, office operations, and ensuring all appointments, meetings, information are met. Providing verbal and in writing translation services from Arabic to English and Vice Versa. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities

• Diary management – effectively organise EPC Director’s diary, ensuring that day runs smoothly (to plan) and EPC Director is made aware of the schedule.  Organisation of travel, accommodation (cost management of) appointments and meetings.
• Mail (post and e-mail) – vet, delegate and reply if necessary, on EPC Director’s behalf.  Manage in entirety in his absence.  Also highlight issues to EPC Director if necessary
• Run brought forward system – chase up instructions given by the EPC Director and make sure actions are completed
• Secretarial service – typing of letters, minute taking on technical or commercial subjects, and vetting of telephone calls.  Quality rather than quantity service.  Funnel anything that does not require personal contact from the EPC director to ensure that the EPC Director only focuses on what is required.
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them instead of them going direct to the EPC Director all the time.
• Translation and interpreting all documents, meetings, …etc. from English/French to Arabic and vice versa.
• Provide administrative assistance to EPC team as required

Required skills

• Ideally degree level or equivalent professional experience
• RSA in shorthand and typing
• Fluency in English Language
• Verbal and inwriting Translation from Arabic to English and Vice Versa
• Expert proficiency with Microsoft Office
• Strong verbal and written communication skills. 
• Exceptional organizational skills and impeccable attention to detail.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, Clients, and partners.
• Able to maintain a high level of integrity and discretion in handling confidential information

Required experience

Minimum of 5 years’ experience providing a PA service to a senior executive 

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 
 

Job Type:​Experienced​