Site Document Responsible /Project Assistant

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Date: 17-Oct-2021

Location: Bucuresti, B, Romania

Company: Alstom

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.   

Job title: Site document responsible / Project Assistant
Based at: Romania-Brasov

Pioneering role in Romania for a sustainable railway transport, through innovative solutions


For almost 30 years, Alstom has been an innovative pioneer playing an important role in Romania’s transition towards a modern and sustainable railway transport. From state-of-the-art digital rail control, to infrastructure and electrification projects, along with metro trains and the long-term maintenance of the metro fleet in the country’s capital city Bucharest, Alstom is constantly making a difference in the mainline and urban rail transport in Romania.


Through the diversity and complexity of its projects, Alstom is a very attractive employer for the young generations of Romanian specialists, giving them a unique chance to professionally grow in an international environment with access to worldwide knowledge and capabilities.


Manage and implement the documentation control activity according to the rules defined in the Project Management Plan.


Specific responsibilities of the role:

  • Define, monitor and update the Document Master List;
  • Maintain updated records of all approved documents and drawings;
  • Input data into the standard follow-up files ensuring that the information is accurate and up to date;
  • Manage all the documentation control actions, such as incoming/outgoing transmissions from/to the FIDIC Engineer/Customer (CFR) and other stakeholders, reporting and archiving;
  • Coordinate the actions of the project team with respect to internal/external transmissions/submissions;
  • Provide the KPI, and all reports related to the control of documentation to  the Project Manager, Project Engineering Manager based on the Document Master List;
  • Check the codification used by project team;
  • Maintain the documentation reference system up to date;
  • Ensure all the documents produced/generated within the project comply with Alstom standard templates;
  • Validate together with the Contract Manager if all the transmitted documents are in line with the contract;
  • Establish, maintain and if necessary update the project Documentation Management Plan (DMP);
  • Transmit weekly the DML  to the Project Team (status of the documents and correspondence);
  • Managing the project electronic database and other required records;
  • Follow up the IN/OUT mails at project level;
  • Follow up the actions defined for the project team according to the correspondence;


Qualifications & Experience

  • University degree
  • Experience in documentation controlling.
  • Advanced computer skills: Microsoft Office, Outlook, Internet.
  • English and French knowledge

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   


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