Bid Manager Services/RS

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Date: 16-Jul-2022

Location: Bucuresti, B, Romania

Company: Alstom

 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Job title: Bid Manager Services / RS
Based at: Romania- Bucharest
Introduction

For almost 30 years, Alstom has been an innovative pioneer playing an important role in Romania’s transition towards a modern and sustainable railway transport. From state-of-the-art digital rail control, to infrastructure and electrification projects, along with metro trains and the long-term maintenance of the metro fleet in the country’s capital city Bucharest, Alstom is constantly making a difference in the mainline and urban rail transport in Romania.

Through the diversity and complexity of its projects, Alstom is a very attractive employer for the young generations of Romanian specialists, giving them a unique chance to professionally grow in an international environment with access to worldwide knowledge and capabilities.


Scope of the job:

The Bid Manager position will:

Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for no critical or low critical bids.

Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the defined tender budget.

Overwiew:

  • Pretendering (when relevant):
    • Co-ordinate internal activities to identify and understand Customer's needs
    • Promote the Company and its product
    • Co-ordinate internal activities to influence Customer Specification
  • Ensure compliance with applicable Alstom rules & instructions
    • PMT-PRO-001, Code of Ethics & Compliance, EHS, Railway Safety, Quality, Project Management Manual (PMM), etc.
  • Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
    • Determine the complexity of the tender based on reliable information using criticality matrix
    • Build in liaison with the Tender Leader the schedule to prepare the offer
    • Prepare & Issue the Instructions for Quotations (IFQ)
    • Support Tender Leader in defining bid commercial strategy
    • Support T Tender Leader with Partners
    • Support Tender Leader to perform Win No Go, Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
    • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
    • Support Tender Leader to perform the Detailed Requirement Capture (Commercial part)
    • Support Tender Leader in the updating of the information in Wall.C
  • Manage the budget according to Tender Costs Authorization Process
  • Manage the tender team
  • Define the bid operational strategy
    • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
    • Obtain market & target prices
    • Ensure Product Organization is clearly defined and agreed with Platforms and Region
    • Propose the Tender Project Organization and Work Breakdown Structure and have it validated
  • Propose the offered solution
    • Perform the Detailed Requirement Capture and Issue Contract Data Requirements List
    • Agree with the Platform and the Tender Leader how gaps are addressed
    • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations
    • Prepare compliance matrix
  • Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
    • Identify, analyze and evaluate QCD gaps & manage the QCD review
    • Define interfaces and allocate between actors the cost targets, contractual obligations
    • Check, challenge and properly consolidate documented commitments
  • Prepare risks & opportunities reviews
    • Organize risks reviews and ensure the elaboration of mitigation plan
    • Prepare and maintain updated risk & savings registers,
  • Prepare the documentation necessary to submit to Customer
    • Prepare the technical description of offered solution
    • Prepare the technical clause by clause and/or list of derogations
    • Prepare the project master schedule
    • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
    • Prepare administrative documentation upon delegation by Tender Leader
  • Keep records of all documentation produced for tender preparation (RFP, Q&A, Presentations, letters, contract …) and traceability until contract signature
  • Participate to the contract negotiations
  • Attend Customer negotiation meetings
  • Verify feasibility of evolutions requested versus the offered and approved reference
  • Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
  • Ensure that all Customer questions have been answered, in line with commercial strategy
  • Review of the final contract documents before contract signature
  • Contribute to REX through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
  • Support Project Manager (PM) in Project Review (CPR 0) preparation

Experience & Qualification:

  • Technical upper education;
  • Project/Bid Management background especially on costing, planning & risk management;
  • Basic knowledge of offered products and systems
  • Sufficient knowledge of financial (rules to build consolidated costs, cash curve, hedging, etc), contractual (bonds & guarantees,etc) and legal (obligations, penalties, etc) aspects to be able to interface with internal relevant parties, and assess impacts on costing
  • High capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
  • High Communications skills, reporting capabilities
  • Sense of anticipation
  • Negotiation skills; Customer oriented
  • English : advanced level
  • Computer knowledge: MS Office, Lotus Notes, Visio, and scheduling software use

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 


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