Project Executive Assisstant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Assisstant for lot 2C Project, we’re looking for?

Your future role

Take on a new challenge and apply your expertise in a new cutting-edge field. You’ll report to Cristian and work alongside dynamic, adaptable and forward-thinking teammates.

You'll perform activities assisting the Project Manager providing a confidential, effective and professional service to him/her and his/her team.

You will assist the Manager to guarantee time efficiency, communication and organization mainly for the recording works performing in site, provide support on any specific subjects linked to the activities of the department.

As Project assisstant we’ll look to you to:

• Liaising with project team on a regular basis to obtain various information for the PM

• Compiling reports for Project reviews

• Arranging meetings – including room bookings, equipment, refreshments, etc

• Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them

• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc

• Travel arrangements – flights/hotel bookings -visa

• Manage expenses sheets in the e-tools

• Diary management

• Email management: where appropriate responding on Project Manager’s behalf / fielding

  telephone calls

• Prepare agendas for the meetings, write minutes

• Provide support in making PowerPoint presentations

• Manage DA and follow payment of invoices

• Provide the necessary support to new comers in the team

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• IT skills – competent user of Word, Excel packages, Lotus Notes Email, Internet. Good command of software (word, excel, PowerPoint, Outlook…) and computer
• General knowledge on project management
• Rigorous, structured and sense of anticipation
• Good Communications and interpersonal skills, excellent team worker
• Comfortable in an international and a multi-cultural environment.
• English : advanced level

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with new safety & security standards for rail traffic management
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our dynamic, friendly and flexible working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Progress towards Safety Assurance Management or other projects/teams
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension) 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.