HR Administration Specialist (Bucharest)

Req ID:468739 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time HR Administration Specialist we’re looking for?

Your future role

Take on a new challenge and apply your HR expertise in a dynamic, global setting. Reporting to the HRO Admin Team Leader, you’ll collaborate closely with Alstom’s HR network across countries, making a direct impact on our HR service delivery.

In this role, you’ll handle incoming non-standard HR service requests from Managers, Employees, and HR Business Partners across a range of HR functions. Acting as our second-line HR support, you’ll resolve complex service requests to meet business needs and ensure high standards of service.

We’ll look to you for:

Main responsibilities:

Time & Attendance

Create new profile in ALISTA and ensure support to new users (Managers, Employees)

Control data and related counters

Input items directly managed by HR team

Send monthly Time and Attendance Data to Payroll

Support employees and managers on requests regarding Time & Attendance

Provide analysis to Site HR

Ensure compliance with legal requirements (Additional working Time, working hours…)

Payroll Data

Collect all non-fixed items, control, and send elements to Payroll

Provide all needed information regarding new comers, leavers or contractual amendment for AES to produce the related contractual document and payroll processing once documents properly approved

Support Site HRD on payroll approval process.

Main contact for central AES regarding payroll approval process (Collection of HRD validation…)

Follow up for work awards (ex: Médailles du travail)

Short-term incentive & Bonus calculation support

Employees Administration

Implement and follow-up needed dashboard (Long Term Absence, partial time…)

Responsible for updating and archiving of all needed documents in employees files

Follow-up of Work permits

Collection and archiving of medical certificates, Work Injury follow-up and needed files constitution

Provide analysis on administrative data to HR Team on request

Apply census rules and manage Hired staff process in ALPS

May participate or animate local Industrial Relations committees (DP, CE…)

Performance measurements (OTD, QCD, Sales, PMC, Orders, Gross margin, etc.)

Headcount in line with Census Rules

On Time Delivery and quality of payroll data

On Time Delivery on HR request

All about you

We value passion and a proactive approach. The following skills and competencies will support your success in this role:

 Microsoft Office Pack: Proficiency in Word, Excel, and PowerPoint.

 Customer Orientation and strong interpersonal skills

 Adaptability and resilience under pressure, with problem-solving and decision-making skills.

 Language: English proficiency is mandatory; additional languages are an asset.

  Education: Master’s preferred; HR qualifications are an advantage.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Be part of a large team with over 800 professionals in HR, Finance and Procurement & Supply Chain
• Collaborate with transverse teams and helpful colleagues
• Utilize our Agile, Responsible and Inclusive working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning (Access to Alstom University and Alstom Learning Program)
• Professional Development Plan – we offer great opportunities to develop yourself within the company

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.