Project and Office Assistant

Req ID:[[480883]] 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

JOB TITLE: PROJECT AND OFFICE ASSISTANT - TEMPORARY CONTRACT 
 
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signaling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

At Alstom Rolling Stock South Africa (Pty) Ltd, we strive to deliver best in class locomotives to our customer for use of freight transportation on the railway corridors of South Africa.
 
Alstom Rolling Stock South Africa (Pty) Ltd is looking for a Project and Office Assistant based in Boksburg Johannesburg area.
 

THE PURPOSE OF THE PROJECT AND OFFICE ASSISTANT ROLE IS TO:

THE MAIN RESPONSIBILITY WILL BE:
•    Managing administrative activities for the legal entity.
•    Manage Travel arrangements for the legal entity nationally and internationally – flights/hotel bookings/visa
•    Liaising with project team on a regular basis to obtain various information for the PM as needed by the Management Committee Members
•    Coordination of meetings and Customer engagements etc.
•    Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact.
•    Support with compiling reports for Project reviews or management meetings as required
•    Support with general administration to leadership members i.e. Concur, Ariba, Inspire, Sage, ERP systems to support activities.
•    Support with coordination of employee related/site related/company related meeting and associated presentations.
•    Minute taking for various meetings as required.
•    Provide support in compiling PowerPoint presentations
•    Main coordinator for company related events and communications
•    Adhoc support to project teams and departments as and when required.
•    Manage expenses sheets in the e-tools
•    Diary management of the MD
•    Email management: where appropriate responding on Managing Director’s behalf / handling
•    telephone calls
•    Lead mini-Projects.
•    General Office management and coordination. i.e. Office supplies, office up keep, cleaning management, office improvements
•    Serve as receptionist receiving visitors, room allocations, visitor management, front office management.
•    Provide support during meetings, including preparation of agendas, room bookings, equipment, refreshments, etc 
•    Provide the necessary support to new comers in the team

THE PREFERRED CANDIDATE WILL MEET THE FOLLOWING REQUIREMENTS: 
•    Business Administration Diploma or related
•    Minimum 5 years working experience as office manager / team assistance / business administration.
•    Experience with admin support to senior management
•    ERP – SAP experience will be an advantage
•    Advanced MS office Skills (word, excel, PowerPoint, Outlook) 
•    Travel booking and coordination experience
•    Meeting coordination, attendance, minute taking experience.
 
The ideal candidate will have the following competencies
•    Strong interpersonal skills (leadership, communication, ability to convince)
•    Adapting to ALSTOM culture; AGILE; INCLUSIVE & RESPONSIBLE.
•    Flexible and the ability to multi task
•    Solid Communication skills
•    Team player and collaborator
•    Ability to work independently and virtually
•    Ability to travel
•    Results oriented
•    Rigorous and structured
•    International mindset
•    Independent worker
•    Attention to detail

We thank all applicants for their interest; however, only those under consideration will be contacted.
 
We will recruit according to the requirements of our Company’s Employment Equity Plan.
 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.