Project Documentation Manager

Req ID:459280 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Project Documentation Manager in Santa Perpetua de Mogoda (Barcelona) we’re looking for?

Your future role

Take on a new challenge and apply your documentation management expertise in a new cutting-edge field. You’ll work alongside young and proactive teammates.

You'll define and implement Documentation Management within the Project/Program organization. Day-to-day, you’ll work closely with teams across the business (engineering, project management), define and monitor complete Project / program Documentation and much more.

You’ll specifically take care of executing Documentation Life Cycle, but also transferring contractual customer specification into AT DMP (Doc Management Plan).

We’ll look to you for:

• Deploy an execute the documentation management process, within its team.
• Create and update Documentation Management Plans (DMP)
• Manage documentation management requirements from the Customer
• Follow and make sure rules defined in the DMP are understood and applied by every team member
• Ensure documentation is properly validated before any submission to Customer
• Adapt and implement the documentation structure in accordance with standards.
• Define, assign and follow the contractual deliverables for the technical and management documentation categories in the Contractual Deliverables Requirement List
• Update and use documentation internal and external distribution list
• Manage and deploy EDMS with tools support team & train new users and manage access right to EDMS.
• Perform the role of EDMS Key User (if no Site EDMS key user) & First level support to EDMS users
• Suggest improvements of the activity (REX on documentation issues: process, organisation)
• Participate in configuration reviews to guarantee integration in all activities of the team members that are involved with documentation.
• Define & analyze documentation reporting, indicators to be provided by Documentation Controller and report analysis to its department head, PM& Core Team Manager, team members and Customer (when required).
• Manage, in applying internal rules/instructions, Document translation, record management and physical archiving.
• During tender phase: only for High Criticality tender & on demand, assess gaps between Alstom standards & Customer requirements, make warning if major ones, evaluate cost impact for tender team.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• Bachelor / Master’s degree (desirable in technical documentation)
• Minimum 3 years of experience in documentation management.
• Minimum 7 year of experience in documentation management if no Bachelor degree.
• Desirable Knowledgeable of Railway domain
• Desirable Knowledge of Lascom AEC/Acomis/Project Wise/Aconex
• Desirable Engineering environment awareness
• Fluent in English.
• Good knowledge of Microsoft Office suite (Office 365, ...).
• Structured Way of Working (Process Oriented, capability to diagnose complex situations / organizations with continuous Improvement mindset).
• Ability to challenge project team, good Communication and interpersonal skills, excellent team worker. Capability to work with multi-sites & international teams.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with cutting-edge rolling stock projects
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our cooperative working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.