Multi Projects Assistant

Req ID:449234 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Multi Projects Administrative Assistant in Santa Perpetua de Mogoda (Barcelona) we’re looking for?

Your future role

Take on a new challenge and apply your administrative expertise in a new cutting-edge field. You’ll report to work alongside young and proactive teammates.

You'll work in the administration and coordination of all activities of the bid & project management department. Day-to-day, you’ll work closely with teams across the business, support the management team and execute administrative tasks with competent, dynamic and friendly skills and much more.

You’ll specifically take care of Administrating queries of the complete department in the various systems, such as direct and indirect purchases, team and time management, but also producing, consolidating and distributing reports, Minutes of Meeting and presentations within the department, on complete site and within Alstom.

We’ll look to you for:

• Maintain professional agenda of the team and projects, arrange meetings and appointments and provide reminders.
• Maintaining efficient documentation and filing system related to governance process.
• Leading logistics organization for external visits, workshops and similar.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: 

• 5+ years’ related to a senior or executive administrative assistant or in other secretarial position.
• Bachelor’s preferred.
• Proficiency in MS Office with expertise in Word, PowerPoint and Excel.
• Confirmed experience in verbal and written business correspondence in both Spanish and English.
• Full comprehension of office management systems and procedures.
• Knowledge of Finance and/or HR is a plus.
• Proactive and efficient with subject to pressing issues and challenges.
• Ability to take Minutes of Meeting and consolidate in Senior Management Meetings.
• Ability to multitask, autonomous way of working and prioritize daily workload.
• Discretion and Confidentiality.
• Problem solving, critical thinking and communication skills.
• Planning and time management skills.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines
• Work with new cutting-edge rolling stock projects
• Collaborate with transverse teams and helpful colleagues
• Contribute to innovative projects
• Utilise our cooperative working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.