Material Planning Officer (German Speaking)

Req ID:456549
Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 80,000 people lead the way to greener and smarter mobility, worldwide 

Purpose of the job

The main responsibility of this role is to manage the material planning documents for both internal and external suppliers and to follow up the whole delivery process until the material is well-received, making sure that the material data is accurately maintained, the stakeholders are informed of the delivery and the materials are delivered at the right time and place based on company needs. 
This role will also need to work closely with suppliers in order to have a full visibility on material deliveries, monitor supplier’s performance and drive the improvement plan. Therefore, report creation, data visualization and data analysis are another area required to be performed by Material Planner.

Material Planning Document Administration and Data Maintenance (25%)

• Internal suppliers: Manage Purchase Requisition flow up to Material Planning documents 
• External suppliers: Follow up with Sourcing the Purchase Requisition level maturity in order to launch Material Planning documents 
• Ensure and update the accuracy of material planning master data (in compliance with stock and logistic constraints) 
• Create the Material Planning documents (Call-off, Schedule Agreement) & respective Source List 
• Resolve Goods Receipts issues with the applied means of communication (overstock, shortage, damage, documentation, quantity mismatch, Invoices, etc.) 

Material Delivery Follow Up and Material Planning (25%)

• Express delivery needs to Suppliers 
• Communicate the Material Planning documents to Suppliers and follow Supplier’s confirmation 
• Analyze Suppliers confirmations vs. Alstom needs and evaluate the risk/impact anticipation on production/projects 
• Follow up deliveries and ensure the availability of goods for Alstom projects 
• Maintain delivery dates in ERP 
• Identify priorities associated with risk/impact anticipation and set up recovery actions 
• Maintain a routine with suppliers via email, meeting or call to check the status of deliveries 
• Analyze and manage MRP exception messages and anticipate supply problems (backlogs, shortages, no demand). 

Supplier Performance Management & Data Analysis (25%)

• Monitor Supplier's performances KPI's 
• Analyze and share deliveries performances KPI's with different stakeholders (Internal & External) 
• Collaborate with Material Planning Management/SDPM to validate worst Suppliers and define appropriate action plan 
• Participate/lead to Supplier's performances improvement (animation) 
• Create and develop various kinds of report and data visualization both on a regular basis and on demand. 
• Perform data analysis and present the findings to stakeholders, including people from the management team

Tools / Automation / Digital Innovation (10%)

• Implement Process Digitization Tools - Artificial intelligence, Power BI and MS Power Platforms 
• Translate business requirements to digital solutions 
• Provide data-driven advice to business

Developing oneself and Moderate the team (15%)

• Be representative of the Global Business Center in delivering the support to the assigned customers 
• Develop professionalism by learning business practices in Procurement and Supply Chain 
• Develop working knowledge on processes and tools 
• Get exposure to the D&IS organization 
• Apply practical problem-solving skill to manage problems within scope of work and related tasks as requested

Qualifications & Functional Knowledge 
Education 

• Graduated at least from Higher Education in Business Administration, Arts, Supply Chain etc.
• Relevant experience required (i.e. directly linked to the requirements of the position/role) 
• Experience as a BUYER or PURCHASER, or working in an EXPEDITING, an ORDER PROCESSING or CUSTOMER SERVICE function is required 
• Experience in SAP and MS Excel (pivot table and Vlookup) 
• Understanding in Supply Chain concepts and process continuous improvement 
• Strong communication skills in English 
• Knowledge in other language(s) such as Spanish, French, German will be advantage

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.