Secretary

Apply now »

Date: 16-Sep-2022

Location: Madhepura, BR, IN

Company: Alstom

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Network & Links:

  • Internal : Function Heads, SMDs, Projects team

 

Position will be based at Madhepura, Bihar and will be reporting to Site Managing Director.

 

RESPONSIBILITIES:

  • Calendar Management – Monitoring and updating on regular basis. Ensuring all the meetings are conducted as per schedule, if there is no change.
  • Checking & Cleaning Mails
  • Meeting arrangements  - Internal & External
  • Preparation Reports
  • Data Management for various reports
  • Travel management  - Domestic & International Travel
  • Expense statements– Preparation and submission of all claims and follow up till payment is released against the claims.
  • Visitor management – Hotel booking, complete logistic arrangements for guest / head office team during their stay. Normally admin team will handle – Monitor only for specific guest
  • Planning and Organizing team dinners, support in customer event,  
  • In charge of Complete PR & PO processing for the Unit
  • In charge of handling all the administrative activities for commercial team e.g. customer database.
  • Preparation of draft and Updating of documents associated commercial activities
  • Documentation storage, record keeping for commercial department
  • Scan market/news. Prepare summary.  
  • Support in tender document submission e.g. printing, prepare books/packets, associated logistics.

 

Qualifications & Skills:

 

EDUCATION

Degree in any specialization or equivalent

 

BEHAVIORAL COMPETENCIES:

  • Excellent communication skills and able to convince others
  • Analytical & Problem-solving skill
  • Can collaborate with the teams towards the goal

 

TECHNICAL COMPETENCIES & EXPERIENCE 

  • At least 5+ years of experience in same profile
  • Hands on expertise in MS Office

 

Language Skills: Proficient in English language & candidate knowing French would be given preference

 

Location for the role - Madhepura

Travel - No

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 


Job Segment: Database, Secretary, Technology, Administrative