Project planning manager

Project Planning Manager

INTERNAL

As a member of the Project Core Team, liaise with:

• PM / SSM and Project Team, Bid manager and tender team
• Site Engineering Planning manager, other métiers Planning Managers (including Participating Units)
   
  EXTERNAL
  Suppliers , Consortium partners, Customer (if and when appropriate)

OVERALL PURPOSE OF THE ROLE:

Responsible to develop and maintain the project schedule (internal and customer schedule) in order to manage efficiently the time commitments of the project (tender, contract or program execution).

RESPONSIBILITIES:

In tender:

• Analyse the schedule management requirements of the Customer (contractual tool, schedule structure, reporting constraints,…),
• Define tender preparation schedule and monitor until the submission of the tender,
• Detail the tender schedule based on Reference Library templates, gap analysis, Metiers commitments, and PXO (Project Metiers organisation such as PIO / Project Industrial Organisation) tender strategy
• Highlight the critical path and risks linked to the project schedule and propose the optimisation & mitigation actions,
• Contribute with the project schedule to the project strategy in compliance with the contractual requirements
• Participate to the definition of the project schedule interfaces with the partners and the Customer,
• Deliver on time all schedule deliverables down to the requested level,
• Estimate the cost of Scheduling management effort.
   
  In contract or program execution:

• Define and maintain the Project Time Management Plan
• In case of a multi-Unit project, the lead Unit PrPM co-ordinates the project scheduling community (meetings, MoM…),
• Detail and update the project schedule based on the contractual targets and data provided by all stakeholders,
• Propose the project baseline, and ensure its acceptance (internally and by the Customer)
• Ensure the consistency of all the internal and external Stakeholders commitments, and manages the schedules interfaces,
• Organise and lead periodic project schedule sessions,
• Actively participate to project core team meetings
• Provide a timely updated schedule situation highlighting the gap between the actual and the baseline,
• Focus on early identification of potential delays,
• Prepare schedule and progress reports for Customer or Lead Unit or Partners,
• Provide support to Project Manager on all issues related to projects schedule,
• For Reference Library, develop and maintain the schedule templates,
   

For all:

• Apply the Project Scheduling Process,
• Contribute to the return of experience (REX) and improvements, share best practices.

Performance measurements:

In tender:

• on-time delivery of all tender deliverables requested to fulfill RFP requirements,
• on time delivery of schedule analysis for decisions by the Tender Team : critical path, compliance with tender strategy related to contractual milestones, planning risks, mitigation plan and list of ambitions.
• list of potential gaps between project schedule defined in tender and Platform Reference Library schedule

In contract or program execution:

• baseline approved (internally and by the Customer) and managed,
• regular and consistent scheduling updates, with potential delays analysis and actions plans proposed to the project team,

On time delivery of KPIs (OTD, documentation, Gate Reviews GO on time, sales, cash, …)

Qualifications & Skills:

EDUCATION

• Engineering Graduate

EXPERIENCE 

• Project management and industrial background
• 10-12 years of exp.
• Is used to work with internal processes: Tenders, Projects, Engineering, Industrial, Sourcing, Supply Chain, Quality and their interfaces……

TECHNICAL COMPETENCIES

• Good overall knowledge of railway products and systems
• Agility to juggle with schedules (internal and customer schedules) simulations and various scenarii) and changing project goals.
• Rigorous, structured and sense of anticipation
• Be able to challenge project team and highly proactive in proposing solutions.
• Comfortable in an international and a multi-cultural environment.
• EHS awareness

BEHAVIOURAL COMPETENCIES

• Good communication/presentation skill
• People Management skills
• Conflict management and multi-tasking,
• Collaborative management
• Able to Adapt to a changing hypothesis environment
• Financial Knowledge

EXPERIENCE / SKILL SETs

• Project management and industrial background

Is used to work with internal processes: Tenders, Projects, Engineering, Industrial, Sourcing, Supply Chain, Quality and their interfaces…… Language Skills: Proficient in English language

Project Planning Manager