Project Contracts Manager

Apply now »

Date: 25-Jan-2023

Location: Bangalore, KA, IN

Company: Alstom

Req ID:402288 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Job Title (Job code):                 Project Contract Manager (PrCM)                                   Job Code: LE-CM-01

 

 

PURPOSE OF THE JOB

The Project Contract Manager (PrCM) is a key member of the project team, working in close collaboration with the Project Manager and core project team.  He/she provides guidance and leadership to develop, implement, and drive contract/claim management and risk mitigation strategies in accordance with Alstom’s business objectives; including extensions of time (EoTs), variations orders, contract amendments.  He/she ensures proper record keeping and file preparation in support of robust claim files.      

 

ORGANISATION

Organisation structure (job belongs to..)

Headquarter or Region / Legal (Contract Management)

Reports directly to:

Senior Contract Manager or Region Head of Contract Management.  May functionally report to Project Manager

 

Other reporting to:

“Dotted line reporting” Position title if any

 

Direct reports:

Project Contract Administrator

 

Network & Links Position title of connected positions / functional report

 

Internal

  • Customer Director
  • Project Team (Project Director, Project Manager and Project Team members such as Project planner, Project financial controller)
  • Sourcing Legal Counsels and Contract Management Teams worldwide
  • Legal & Compliance Department
  • Product / Platform teams
  • Contract Management Community
  • Project Management Office (PMO Central function)
  • Project Directors and Project Managers worldwide
  • Sourcing and Procurement
  • Tender teams

External

  • Customers, Partners, and suppliers/subcontractors

 

MAIN RESPONSABILITIES 

 

Describe here main information such as accountabilities, authorities, performance measurements …etc.

Key accountabilities

  • Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
  • Prepares Contract Summary and ensure it is widely communicated and regularly updated.
  • Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
  • Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated. 
  • Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
  • Ensures timely issuance of contractual notices to customers/partners.
  • Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files. 
  • In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
  • Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
  • Develops and produces any project specific processes and ways of working for contract/claim management.
  • Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
  • Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
  • Monitors customer/partner requests for variations / change orders / extensions of time.  Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
  • Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
  • Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
  • Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
  • Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
  • Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
  • Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
  • Must be able to travel up to 20% to 30% of the time.                             

 

Performance measurements:

  • Specific claim recovery target achievement;
  • Defining and implementing best practices in contract/claim management

 

 

MAIN REQUIRED COMPETENCES

 

Educational Requirements Describe the minimum educational requirement/level

 

Mandatory:

An Engineering degree or a degree in technical or in economical/business sciences

 

Experience Describe the knowledge and experience required for this role

 

Mandatory:

  • English (mandatory)

Desirable:

  • Minimum of four years of Contract / Claim Management experience (preferred)

Competencies & Skills Describe the needed skills (technical & behavioral)

  • Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications 
  • Ability to write routine reports and correspondence. 
  • Ability to speak effectively before groups of customers or employees of organization.                                                                                                                                                                                                                                                       
  • Ability to understand project financials and impact of contract/claim management on project’s profitability.                                                                                                                                                                                                                                            
  • Ability to solve practical problems and deal with a variety of variables in situations.
  • Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.        
  • Ability to manage conflicting priorities.                                                                                                    
  • To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software.
  • Ability to be operationally effective and accountable. 
  • Ability to work transversally and collaboratively in a strong spirit of teamwork. 
  • Willingness and ability to be creative and bring forward new ideas and innovations.
  • Must be able to communicate with precision and transparency.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

 

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 

 

 

 

 

Job Type:​Experienced​


Job Segment: Project Manager, Purchasing, Procurement, Manager, Technology, Finance, Operations, Management