Payroll & Compliance Specialist 1

Req ID:449629 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Job Title                                                                                  

Payroll & Compliance Specialist

Purpose of the Job

Responsible for the Payroll and compliance operations for Australia, by working closely with location / Unit payroll coordinators, HRMs /HRBPs, Payroll Vendor, Finance Controllers, Treasury and Accounting to ensure implementation of payroll as per guidelines.

Organizational Reporting

Hierarchically and functionally reports to Regional Payroll Manager - APAC

Network & Links

Internal: All Unit Payroll Coordinators, HRMs /HRBPs, Finance Controlling, Treasury & Accounts

External: Statutory / Legal authorities, Payroll Vendor, Compliance Partner, Banks & Auditors

Responsibilities and Accountabilities

Payroll Operations

• Shall be responsible for the Payroll operations for Australia weekly, fortnightly, and monthly payrolls & the related compliance activities, connected with the payroll process.
• Shall be part of the Payroll team to implement the ‘maker & checker’ concept in payroll process.
• Digitalize the Payroll process as much as possible, to simplify processes, reduce TAT and increase accuracy of operations (Target 100%).
• Strengthen Payroll processes to ensure there are no gaps, ensure adherence to procedures and provide training / cascade to all HR colleagues in Australia.
• Implement best practice for payroll process based on previous experiences with clear process flow and accountability/responsibility mapping (RACI).
• HR Audits – represent the Payroll team in all audits (Internal, External, statutory compliance and ICQ etc.) and provide required data and ensure compliance to audit requirements.
• Run periodic payroll helpdesks and establish connect with employees, resolve their grievances, and ensure employee delight.
• Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
• Publish the payroll calendar and prepare all Schedules related to payroll and ensure to book necessary provision entries in the books of accounts.
• Various MIS & Reports preparation as per the requirement.

Compliance Management

• Statutory compliance under various viz. withholding tax, super for various locations.
• Liaison with internal auditors, external auditors, bankers, and other government agencies relating to statutory compliance.
• Assist the higher management in variance analysis and cash flow/fund flow projections.
• Work closely with compliance partners and internal tax team to ensure strict compliance to regulations, and manage notices, if any that are received from the statutory authorities.
• Monitor all Employee requests pertaining to Payroll, statutory compliance etc.
• Work with Compliance vendor/partners to make sure we are statutory compliant without any deviations.
• Compliance to local taxes and ensure timely submission of statutory returns to the respective authorities.
• Be abreast with changes in the statutes and ensure the implementation of updates to be fully compliant with applicable provisions.

Expatriate Payroll & Taxation

• Work closely with Expat management team to ensure inputs are received in timely manner and process the Expatriate payroll accurately.
• Ensure operational aspect of tax withholding, gross up calculations, perquisite taxation etc. on expatriate benefits.
• Work closely with Tax advisors on monthly / quarterly tax remittance. Support in addressing default notices (if any) and initiate necessary action through the payroll vendor to correct the entries and clear the defaults.

Measurement

Performance will be measured based on above KPIs.

Educational Requirements

• Bachelor’s degree mandatory. Master’s Degree would be an added advantage.
• Strong in Communication, ability to work with people and manage multiple stakeholders.
• Strong background in Australia Payroll process, Taxation and Compliance

Experience / Competences

• Minimum 10 years’ hands on experience in managing payroll for a large organization.
• Exposure to MNC, Shared Services environment including Foreign nationals would be an added advantage.
• Systematic, Eye for detail and process-oriented approach
• Learning agility and flexible to adapt in a dynamic work environment.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.