Invoicing Functional Expert

JOB TITLE & JOB CODE

Job Title (Job Code):         Invoicing Functional Expert

PURPOSE OF THE JOB

Alstom IS&T is ensuring for the Alstom businesses the build and support of a large portfolio of global business solutions in several functional areas.

The Invoicing Functional Expert reports to the IS&T Head of Finance Ecosystem solutions and dotted line to Finance Ecosystem Project Manager and is responsible to deploy INSPIRE (Basware P2P Invoicing Solution) and maintain application. He/she will contribute to deliver INSPIRE with Kofax OCR solution along SAP ERP roadmap. Key responsibility will be to translate Business requirement into build configuration, E2E testing, Training, Documentation, Preparation to Go live and support day to day run operations by ensuring the availability and the performance of the applications. 

ORGANISATION

Organisation structure (job belongs to..)

Region/Product/Function

IS&T / Finance Department

Reports directly to:

Position title

Head of Finance Ecosystem solutions 

Other reporting to:

“Dotted line reporting” Position title if any

Finance Ecosystem Project Manager 

Direct reports:

Position title

N/A

Network & Links Position title of connected positions / functional report

Internal

• Finance Domain Director
• Domain leads within IS&T Finance organization
• IS&T Solutions Architects
• IS&T Project managers
• IS&T Finance solution experts
• IS&T Operation managers in charge of solutions interfaced with finance landscape
• Key stakeholders in Finance & Treasury functions
• Application key-users

External

• Third-party technology providers
• Strategic Partners
• Peer companies

MAIN RESPONSABILITIES  

Describe here main information such as accountabilities, authorities, performance measurements …etc.

• Working with Project team to implement S2P Basware/ARIBA suite of software solutions
• Working with internal and external Project Managers, Solution Architects, and other key business users (Shared Services, Business Process Owner) to scope integration solutions and conduct technical gap analyses of software environments
• Architecture definition,  validation, and deployment of Interface activities with different datasets (e.g. DB, XML, CSV) for various software systems (e.g. ERP, Document Archiving)
• Contribute on deployment of INSPIRE (Basware P2P + Kofax) Core model along with SAP ERP Roadmap i.e. Configuration review with Integrator / Editor, E2E testing, Cutover activities, Go live preparation, Training Key User and Documentation.
• Provide level 2/3 application support with monitoring the application support queue and address each issue as per the set protocol. Ensure Alstom Incident/Change Management process complied
• Deep dive issues and lead till resolution by coordinating with other internal teams
• Licenses monitoring & optimization by driven action plan
• Deliver a high level of customer service to all users and continuous communication.
• Support various initiative with Organization strategy and contribute towards continuous improvement including maintaining IT security compliance of Application to improve business user experience
• Provide timely and regular communication to user on open cases, not letting cases breach SLA without update on cases.
• Maintain healthy relationship with Business stakeholder (Shared Services, Business Process Owner) and editors and ensuring level of support from them
• Prepare and participate to ORM (Operational Review Meeting) with the Operational Manager
• Perform RCA for high priority incidents, developing checklist for recurring problem and work with Solution expert on Continuous improvement initiative to improve services
• Support Internal/External Audit with relevant documentation and to be compliant with process

The challenge of the position is the accountability of the delivery of INSPIRE (Basware P2P) with Kofax OCR solution along with aggressive SAP ERP deployment roadmap and to manage legacy DIP solution (Basware On-premise) till decommission by having both IT technical skills and good functional knowledge. Very good communication and S2P process knowledge with relevant Implementation experience is required.

 MAIN REQUIRED COMPETENCES

Educational Requirements Describe the minimum educational requirement/level

Mandatory:

• Bachelor’s/Master’s degree in Engineering/Technology or related field

Desirable:

• …

Experience Describe the knowledge and experience required for this role

Mandatory:

• Minimum 5-8 years of relevant business/solution/industry experience
• Experience in S2P Cloud solution is must have
• Experience in Basware P2P Cloud Implementation with integration of OCR solution i.e., Kofax/Readsoft
• Integration experience into SAP BAPI’s, API, SFTP with multiple eco system
• Proficient in SQL and basic knowledge of Oracle DB
• Fundamental understanding of XML document structures

Desirable:

• Finance processes knowledge into Accounting
• Knowledge on Financial ERP application such as SAP ECC6

Competencies & Skills Describe the needed skills (technical & behavioral)

• ITIL Incident, Problem and Change process knowledge
• Have a strong sense of customer service and satisfaction
• Team player with the ability to form strong working relationships with clients and team members
• Be fluent in English (Oral & Written)