HR Administration Senior Analyst

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Date: 7 May 2024

Location: Bangalore, KA, IN

Company: Alstom

Req ID:450406 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Responsibilities and Accountabilities

  • Helpdesk Agent or Tickets Handling
  • Ensure that all requests are routed through the ticketing tool
  • Employee Letters, Service requests & employees/HRM's tickets handling
  • Ensure to update/respond the employees & HRM's tickets as per SLA
  • Ensure to maintain a copy of the letters/proof docs in the personal file.
  • Employee Data Audit & Quality Check
  • Responsible for Employees data base updating and maintaining as per the Business Requirement.
  • Regular update on audit of Employee records, ensure to check the data quality in Global format.
  • Conducting Monthly meetings with Site HRMs and monitor data accuracy / update in HR System.
  • Flag Off potential data accuracy risks to HRMs in a proactive manner
  • Transfer & Deputation / Movements
  • Responsible for employees transfers and deputations, Obtain the forms as per template/HRMS for all Transfer & Deputation cases and issue letters within SLA.
  • Be abreast with the Transfer & Deputation policy and track the entitlements as per policy/adherence to the same
  • Ensure to update all correspondence changes in the HR system within SLA
  • Ensure that all correspondence is updated in the respective employee personal file
  • Contract Employees Payroll/Hired Staff Payroll
  • Welcome & Onboarding of Hired Staff, Monthly Attendance/Payroll check and validation, Salary processing on time.
  • Employee queries/grievances / helpdesk handling
  • Coordinating for Hired staff extension/Termination based on HRM confirmation
  • Coordinating for exit management & F&F settlement monitoring
  • Monthly invoice validation & payment tracking
  • Exit Management
  • Ensure to review the leavers data in Exit module & Highlight Potential process laps/delays to HRM's/Reporting Manager
  • Monitor the NOC status of all exit employees and ensure that all dues are cleared on before LWD
  • Exit Analysis and Monthly MIS – Data support to HR Mgr/HRBPs in the areas of analysis on specific population or aspects of their data
  • Ensure to issue the Relieving and Experience letter on last working day and update the personal file with all exits related documents
  • Contract Amendments/ Probation confirmation/FTC Extension
  • Ensure the launch of Probation Assessment forms as per defined process to respective RM/SLM/HRM etc.
  • Ensure that Confirmation/Extension letters are issued to HRM's on or before due date
  • Highlight / escalate the delayed cases and ensure they are completed on time
  • Monitor the Progression of FTCs of all the locations including Hired staff.
  • Ensure to send the trigger to respective RM/SLM & HRMs on due dates for Progression/Confirmation
  • Ensure that all correspondence is updated in the respective employee personal file
  • HR Audits & Vendor Management
  • Coordination with different vendors as per Business requirement.
  • Coordination with Other departments for related to employee data updation, reports preparation and other activities as required.
  • Ensure to provide the require data for audit in line with internal guidelines for both internal and external audits
  • Promote and strengthen employee relations by actively listening and appropriately responding to employee concerns in timely manner and by initiating pro-active and effective processes.
  • Various MIS, Dashboard & Reports preparation as per the requirement



Performance will be measured based on above KPIs

Educational Requirements

  • Master’s Degree in HR
  • Strong in Communication
  • Strong background and hands on work experience in HR Operations

Experience / Competences

  • 06-10 years of experience in HR Operations/HR Generalist profile.
  • Min 4 years of experience in HR tools handling
  • Systematic and process-oriented approach

Skills/HR Tool

  • Familiar with MS Office (Including PPT, Excel formulas, Macros)
  • Hands on experience with HR systems like SAP, Success Factor, Workday, Service Now



Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  


Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law. 





Job Type:​Experienced​

Job Segment: Payroll, HR Generalist, Employee Relations, Help Desk, Information Technology, Finance, Human Resources, Technology

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