Group PMO Administrative Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Group PMO Administrative Assistant in Bangalore we’re looking for?

Your future role

Take on a new challenge and apply your administrative and organizational expertise in a new cutting-edge field. You’ll work alongside a collaborative and driven team of professionals.

You'll play a key role in ensuring the smooth operations of all Group PMO Hub India administration activities, enabling the team to focus on delivering impactful results. Day-to-day, you’ll work closely with teams across the business, including coordinating interviews, managing schedules, and supporting event planning, and much more.

You’ll specifically take care of organizing travel arrangements and maintaining records, but also supporting the Group PMO Hub Director with confidential administrative duties.

We’ll look to you for:

• Coordinating new hire interview schedules and tracking hiring status for Group PMO Hub India

• Welcoming and assisting interview candidates, guests, or vendors

• Maintaining Group PMO schedules, room bookings, and preparing meeting rooms

• Organizing travel arrangements and itineraries for team members and global guests

• Raising purchase order requests and following up on bills and settlements

• Preparing agendas, collecting materials for meetings, and maintaining organized records

• Performing data reporting for Group PMO KPIs and small team analysis

• Providing confidential administrative support to the Group PMO Hub Director

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor’s degree

• Proven experience as an administrator in an international corporate setting, with 7+ years as an Executive Assistant to Directors or above

• Strong verbal and written communication skills

• Exceptional organizational and problem-solving abilities

• Experience in event management (remote or in-person)

• Proficiency in SAP systems for purchase order input and follow-up

• Ability to thrive under pressure and adapt to a fast-paced environment

• A proactive, flexible, and reliable attitude

• Strong networking and interpersonal skills

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Work with new security standards for rail signalling

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

• Utilise our flexible and inclusive working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development, through award-winning learning

• Progress towards opportunities to further develop your career

• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.