Executive Assistant

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time Executive Assistant in Bangalore we’re looking for?

Your future role

Take on a new challenge and apply your organizational and operational expertise in a new cutting-edge field. You’ll work alongside dynamic and collaborative teammates.

You'll play a critical role in enabling senior leadership to operate at their highest capacity. Day-to-day, you’ll work closely with teams across the business (such as operations, communications, and finance), manage complex schedules and travel arrangements, and ensure the seamless coordination of key initiatives.

You’ll specifically take care of optimizing the executive’s time and priorities, but also act as a trusted liaison between internal and external stakeholders.

We’ll look to you for:

• Managing complex calendars, appointments, and travel arrangements (domestic & international)

• Anticipating needs and proactively identifying priorities, conflicts, and required preparations

• Preparing agendas, talking points, and briefing documents for meetings and events

• Organizing and coordinating meetings, workshops, and leadership events

• Handling confidential information with the utmost discretion

• Drafting and reviewing communication, presentations, and reports on behalf of the executive

• Facilitating smooth cross-functional collaboration across departments

• Tracking progress of strategic initiatives and providing status reports

• Maintaining efficient filing, documentation, and record-keeping systems

• Identifying opportunities to streamline processes and improve workflows

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Bachelor’s degree in Business Administration, Communications, or equivalent

• 5+ years of experience supporting senior executives (regional or global exposure preferred)

• Experience in multinational or fast-paced environments

• Outstanding communication skills (written & verbal)

• Strong organizational and time-management abilities

• High proficiency with MS Office 365 (Outlook, Teams, PowerPoint, Word, Excel)

• Professional discretion and trustworthiness

• Empathy and emotional intelligence

• Proactive and self-driven approach

• High adaptability and resilience

Things you’ll enjoy Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines

• Work with new security standards for rail signalling

• Collaborate with transverse teams and helpful colleagues

• Contribute to innovative projects

• Utilise our flexible and inclusive working environment

• Steer your career in whatever direction you choose across functions and countries

• Benefit from our investment in your development, through award-winning learning

• Progress towards roles such as Senior Executive Assistant or Chief of Staff

• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.