Community Special Event Coordinator

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Date: 9 May 2025

Location: Bangalore, KA, IN

Company: Alstom

Req ID:485186 

 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

 

 

Oversee learning & competencies development by planning, coordinating and executing events, from initial concept to final execution for the bid and project management global community.

Responsible for ensuring a smooth and successful event program from the design to implementation.  Delivering event plan and guidance that can be customized for regions or specific products according to local challenges.  Supporting regions with the implementation of the event and post-event learning solution creation of key moments. 

 

Event Planning and Conceptualization:

  • Developing event concepts, themes, and objectives in collaboration with involved stakeholders (organize focus groups, brainstorming etc. as needed)
  • Drafting detailed event plans for the event as well as preparation timeline and milestones
  • Developing event branding, event layouts and draft agendas, including creating pamphlets or event guides with same theme
  • If needed, researching and identifying suitable venues, dates, and times with involved stakeholders
  • Draft budget proposal for event

Logistics and Coordination:

  • Organize regular Steerco. or governance routines with stakeholders leading up to the event
  • Coordinate with all stakeholders to ensure smooth execution of all aspects of the event
  • Define any transportation, accommodation, and other logistical needs and support regions for execution
  • Managing event budgets and ensuring expenses stay within allocated limits.  Coordinate PO requests if any vendor is needed
  • Gather return of experience after events for continuous improvement 

Event Content Design:

  • Brief stakeholders as required on needs and expectations
  • Set-up frequent exchanges with key speakers or leaders of activities to ensure coherence with event plan and agenda
  • Ensure event planning and execution process is clear for all
  • Propose draft of scripts when required to meet program objectives
  • Consolidate presentations, enhance when possible
  • Create document and event common storage area
  • Post-event learning path creation with key highlights of the event if relevant, internal newsarticle etc.

Marketing and Promotion:

  • Support regions with communication strategy to promote event
  • Identify “fun”, “network exchange moments” for participants in the event
  • Propose recording or follow-up event promotional material

 

On-Site Management (when applicable):

  • Overseeing event setup and execution, ensuring everything runs smoothly by coordinating with local staff/vendors etc.
  • Addressing any issues or problems that arise during the event-problem solving
  • Brief key guest speakers and ensure they can connect easily if not on-site

 

 

 

 

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

 

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

 

 

Job Type:​Experienced​


Job Segment: Event Marketing, System Administrator, Branding, Project Manager, Marketing, Technology

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