Project Assistant

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Date: 25 Jun 2024

Location: Athens, A1, GR

Company: Alstom


We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.  


Purpose of the job:

  • provide a confidential, effective and professional service to the Manager and his/her team
  • assist the Project Manager to guarantee time efficiency, communication and organization
  • provide support on any specific subjects linked to the activities of the department


Reports directly to:

Project Manager


Key accountabilities:

  • Managing and recording annual leave of Project team
  • Liaising with project team on a regular basis to obtain various information for the PM
  • Compiling reports for Project reviews
  • Arranging meetings – including room bookings, equipment, refreshments, etc
  • Customer liaison – build up relationships with the customers at all levels and become a reliable
  • point of contact for them
  • Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
  • Travel arrangements – flights/hotel bookings -visa
  • Manage expenses sheets in the e-tools
  • Diary management
  • Email management: where appropriate responding on Operations Director’s behalf / fielding
    telephone calls
  • Prepare agendas for the meetings, write minutes
  • Provide support in making PowerPoint presentations
  • Manage DA and follow payment of invoices
  • Provide the necessary support to new comers in the team


Educational Requirements


  • Degree level
  • IT skills : Good command of software (word, excel, PowerPoint, Outlook,sharepoint, Teams…) and computer
  • Fluent in Greek & English language



  • Shorhand and typing
  • Senior Secretray course
  • Knowledge of French language would be considered as an asset



  • Flexible and the ability to multi task
  • Good knowledge of Alstom & other functional areas within the organization
  • Basic knowledge of domestic market


Competencies & Skills

  • Trustworthy / Confidential / Discretion
  • Sense of urgency
  • Autonomy, good sense of initiative and ability to anticipate and solve issues
  • Quality rather than quantity service
  • Reactivity
  • Good relationship and communication skills
  • Team-spirit and customer focused


Position based in Athens


An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.   


Job Segment: Project Manager, Sharepoint, Developer, Technology

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