Project Assistant

Req ID:452371 

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide 

Purpose of the Job

As the Project Assistant of the Project Management team and to the Construction project team, you will ensure a range of communications with Project Management and external stakeholders. You will be involved in facilitating positive working relationships in the delivery of important administrative tasks and services. A good knowledge of railway environment and project organization will help you to successfully fulfil your responsibilities.

Organisation Structure

Reports to the Deputy Project Director E&M

Network & Links (Stakeholders)

The project team

Other Alstom Participation Units part of the project

Partners CJV and O&M

Customer and suppliers

Responsibilities

• Works autonomously in coordinating, managing and prioritizing the day-to-day Administrative activities for the
• Construction Director and the project team such as:
  • Complex travel arrangements and itineraries for project management team members and visiting VIP guests and groups.
  • Letter of Invitation for incoming staff (if any)
  • Receiving & archiving incoming post mails
  • Formatting & printing outgoing mails
  • Managing office allocations / project directory / project organization chart updates
  • Book meeting rooms
  • Check and validate incoming invoices related to office purchase
  • Purchase Requests for office stationaries
  • Serve as the primary point of contact for the Project Director and his core team members, take action as appropriate, summarize, prepare background documents and responses as necessary.
  • Draft and/or prepare a full range of materials such as emails, memorandums, reports, presentations
  • Support preparation of presentations on request from Director and support project event preparation

Educational Requirements

Bachelor's degree is preferred

Desired Knowledge / Experience

3-5 years of relevant work experience

Knowledgeable in all standard office tools (Excel, word, mpp, ppt, outlook, ….)

English is mandatory. French is desireable.

Behavioural Skills / Competencies

• Efficient
• Organized
• Excellent Communication skills. Transparency. Ethical behaviour.
• Capable of initiatives. Autonomous
• Resilience. Eager to learn
• Team player

Job Location

Toronto

Hours of Work

According to the project working times

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?  

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.