Site Admin-EPC 1

Green Line EPC Site Admin

Purpose of the Job :

To provide administrative and general office management support to Green Line  project.  

According to the Project Quality, Cost and Deliveries (QCD) commitments 

Mission & Responsibilities 

• Manage administration activities (invitations, support documents, room booking, hotels, flights, food orders, etc..) 

• Manage/record ‘annual leave’ for all staff in Tel Aviv 

• Manage all administrative tasks associated with the project: travels, agenda, visa, catering, event organization, etc.…  

• Follow up the site running costs expenses  

• Organise bi-monthly team bonding events. Be familiar with Purchase Orders software monitoring tools: R2R, SAP.  

• Put all admin documents on Sharepoint tool.  

• Be familiar with document management monitoring tools AEC, Sharepoint and Aconnex.  

• Update Shop-floor notice boards following each Shop-floor meeting 

• Receive external telephone calls and direct them to the required departments. 

• Administer in-house communications for TLV – distribution, collation of monthly reports, printing reports, noticeboards, etc...  

• Daily distribution and franking of post and update of telephone list 

• Maintain signing in system, issuing PPE to all visitors/depot inductions. 

• Maintain absence, sickness monitoring of the complete Tel Aviv team 

• Update organisational chart up to date as per headcount report 

• Control and issue staff duty cards (security passes) to staff travelling in the course of their duty

Desired Knowledge / Experience 

 
Minimum 2-3 years’ experience working in similar role 
Good Microsoft Office skills (word, excel, power-point) 
Experience of working on own initiative as autonomy will be required 

Technical Skills & Competencies 

 
The job holder will be required to operate to the required level in the following competencies:- 
· Work planning, organisation and control 
· Good oral and written communication skills  
· Knowledge of working with an operational business 
· Customer awareness and satisfaction 
· Delivering work quality, attention to detail 
· Decisive and organised 
· IT software – Excel, Word, Powerpoint 
· Delivery of best practice processes 
· Flexible and able to work as a team or individually 

Performance Measurement 

• Ensure all personnel and visitors sign in and have relevant ID badges 

• Welcoming with visitors on project. Provide enthusiastic energy to the team.  

• Candidate requirements :

• Educational Requirements 

  Educated to University Degree level Engineering. 

  3 to 5 years in industrial manufacturing business  

  Fluent in English, Hebrew is a plus 

• Experience / Operational & Functional Know How 

  Operational effectiveness / Accountability 

  Team work Collaboration with Transparency   

  Agility 

  Good understanding of production and logistics processes / Working knowledge  of  ERP 

  Product / system technical knowledge 

  Project Management knowledge 

• Secure positive and professional communication with on-shore and off-shore teams.  

• Take Initiative for any concern. Analyze any blocking issue and facilitate constructive communication.  

• Propose new ideas for improving Documentation activities and process in Documentation 

• Issue weekly Report on admin activities.  

• Organize monthly meetings with all team members.  

The future of transportation is already here. 
Alstom, with recorded sales of 7.3 billion in the 2016/17 fiscal year, is the world leader in integrated transport systems and continues to push the boundaries of innovation & digital solutions for transportation systems and e-mobility.  We are today at the forefront of providing sustainable modes of transport, with the largest range of rail solutions in the market.  Headquartered in France and present in over 60 countries,  we employ 32,800 people worldwide. 
For more information, please visit: http://www.alstom.com