HR Administrator and Receptionist

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Receptionist Duties

• Handle all walk in visitors and provide them assistance when required
• Handle incoming calls and enquiries
• Ensure proper process in place for incoming and outgoing mails / courier / packages
• Manage office building access cards, temporary Alstom cards and visitor tags, supporting lost and found etc
• Manage all visitors/employees coming to the office according to facility / security guidelines as necessary 

International Mobility and Work Passes

• Support incoming expatriates on matters regarding liaising with AIRES / vendors for housing search, work visa application, extension and cancellation, first contact point with forwarders for shipment/airfreight, international school search, bank account opening etc following internal policy
• Monitor the expatriate tenancy contracts, car leases and ensure the least penalty in case of termination
• Support repatriation process and follow-up with landlord/school for timely deposit refund
• Work with external vendor for timely support of all foreigners EP / SP / DP / WPE / LTVP application, extension and cancellation
• Monitor expatriate benefits and to ensure timely related payments i.e. home leave, school invoices etc

HR Administration

• Support APAC VP HR, Total Rewards Director, TM Director and HR Director for travel related bookings as needed, including all visa renewal and expense claim report in Concur
• Coordinate for APAC HR meetings (hotels, flights, meals)
• Manage and keep track of corporate credit card application and cancellation
• Prepare all HR related letters that are not under HRGS scope

General Administration Support 

• Office locker assignment
• Raise Purchase Requests/Purchase Orders
• Manage the office supplies (stationary & pantry items) where necessary
• Support company activities and events such as in-house company celebrations, townhalls, employee wellness events etc
• Any other duties as and when assigned

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.