Turnkey Senior Bid Manager

Req ID:455298 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Purpose of the job:

• Manage the Tender Quality Costs Delivery Performance (QCDP) commitment for High or Medium critical bids, fromappointment as Bid Manager up to Tender Transfer Meeting (TTM).
• Deliver a winning proposal, with a defined scope, accurate QCDP commitments, in a timely manner and within the definedtender budget.
• Support the Project Manager in the preparation of the First Financial Project Review (FPR0) and the closure of any openactions assigned to bid management, following the TTM and the first project execution gate.
• Support the Tender Leader in the preparation of the for Win & Loss analysis

Key accountabilities:

• Pre-tendering (when relevant):
  • Co-ordinate internal activities to identify and understand Customer's needs
  • Promote the Company and its product
  • Co-ordinate internal activities to influence Customer Specification
• Ensure compliance with applicable Alstom rules & instructions
  • Manage Tender Process (TEN-PRO-001), Code of Ethics & Compliance, EHS, Railway Safety, Quality, , etc.
• Work in close relationship with Tender Leader and the full tender team including Sub-System bid managers
  • Determine the complexity of the tender based on reliable information using criticality matrix
  • Build in liaison with the Tender Leader the schedule to prepare the offer
  • Prepare & Issue the Instructions for Quotation (IFQ)
  • Support Tender Leader in defining bid commercial strategy
  • Support Tender Leader with Partners (e.g. negotiation, T&Cs, preparation of joint offer)
  • Support Tender Leader to perform Win No Go (WNG), Tender Review Meeting (TRM), Tender Transfer Meeting (TTM), Win Loss Analysis (WLA) and consolidation of inputs from Support functions
  • Support or act in lieu of Tender Leader for Customer interaction during tender phase (Q&A collection, administrative documentation etc)
  • Support Tender Leader in the updating of the information in Wall.C
• Manage the budget according to Tender Costs Authorization Process
• Manage the tender team
• Define the bid operational strategy
  • Analyze in detail the request for proposal (RFP) and define the bid operational strategy taking into account the commercial strategy defined together with the Tender Leader and Platform
  • Obtain market & target prices
  • Ensure Product Organization is clearly defined and agreed with Platforms and Region
  • Propose the Tender Project Organization and Work Breakdown Structure and have it validated
• Propose the offered solution
  • Oversee that requirements analysis incl. gaps identification is performed in line with   Requirements Management Procedure (PMT-PRO-002).
  • Agree with the Platform and the Tender Leader how gaps are addressed
  • Ensure offered solution compliance versus Customer requirements and internal product strategy; Identify deviations and manage related risks & opportunities
  • Prepare compliance matrix

• Manage QCD optimization (in liaise with Bid Costing Manager if any) and obtain clear commitments from different actors
  • Identify, analyze and evaluate QCD gaps & manage the QCD review
  • Define interfaces and allocate between actors the cost targets, contractual obligations
  • Check, challenge and properly consolidate documented commitments

• • For a PM2020 tender, as a leading unit Senior Bid manager is responsible to validate the sub-system team/s input/s
• Prepare risks & opportunities reviews
  • Organize risks reviews and ensure the elaboration of mitigation plan
  • Prepare and maintain updated risk & savings registers,
• Prepare the documentation necessary to submit to Customer
  • Prepare the technical description of offered solution
  • Prepare the technical clause by clause and/or list of derogations
  • Prepare the project master schedule
  • Prepare the price list and bill of quantities (if any) in line with Tender Leader and Finance Tender Manager instructions
  • Prepare administrative documentation upon delegation by Tender Leader
• Keep records of all documentation produced during tender preparation (RFP, Q&A, Presentations, letters, contract …) and ensure traceability of documentation versions up to contract signature
• Participate to the contract negotiations
• Attend Customer negotiation meetings
• Verify feasibility of evolutions requested versus the offered and approved reference
• Update QCD data and obtain revised QCD commitments from different units, validate QCD commitment for each release of the tender
• Ensure that all Customer questions have been answered, in line with commercial strategy
• Review of the final contract documents before contract signature
• Contribute to Return of Experience (REX) through the Win-Loss Analysis in liaison with Tender Leader and Market Pricing & Strategy
• Support the Project Manager in the preparation of the first financial project review (FPR0) and the first project gate, with the objective to ensure a smooth transfer from bid to Project.

Performance measurements: (On time delivery (OTD), QCD, Sales, Orders, Gross margin, etc.)

• Provide documents in time in compliance with the tender requirements
• Gap between Tender Review Meeting (TRM) and Project Review (FPR0)
• Compliance with Tender cost budget
• Data updated and recorded in Wall.C

Education:

As a minimum, a university degree, with either an Engineering, Financial, Legal or Business Administration background or equivalent

Experience & Skill:

• Typically 10-15 years of experience in Project/ Bid Management, minimum 2 years of cross-border team management
• Working experience in one or more of: Project Management, Bids, Bid Controlling, Project Engineering or Operations
• Experience in cross functional bids
• Solid understanding and management of internal Alstom Group governance procedures
• Good technical understanding of complex technical systems and products
• Good knowledge of financial processes in long term projects.
• Good knowledge of financial (rules to build consolidated costs, cash curve, hedging, …), contractual (bonds & guarantees, …) and legal (obligations, penalties, …) aspects to be able to interface with internal relevant parties, and assess impacts on costing
• Good capability to manage efficient team working to produce the tender deliverables within a limited time period and under stressful conditions
• Good Communications skills and reporting capabilities
• A good sense of anticipation
• Negotiation skills; Customer oriented

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers.  We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.